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Page Title: NAVSUP Form 1114 (Manual)
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Inventory Records and Files
Storekeeper 1 & C - Manual for watching over inventory and other things needed in a store
Classification System
Forms 1114m also is furnished by the SPCC to each nonautomated new construction or major conversion ship  before  its  commissioning  or  recommissioning. NAVSUP Form 1114 (Manual) The  NAVSUP  Form  1114  (Manual),  which  is identical to the NAVSUP Form 1114m in design, is a continuous feed type of stock record form that facilitates typing the top and bottom lines of new stock record cards required to be prepared when keypunched and interpreted NAVSUP Forms 1114m are filled, or when new items are added to shipboard stock between ILOs. STOCK FILES You can keep your stock files in either horizontal or vertical filing equipment. The use of card file trays for SIM items and the use of card tile drawers for non-SIM items  are  recommended.  Regardless  of  the  filing equipment  used,  separate  files  are  required  for  non-SIM and SIM items. To prevent misfiling or loss of stock record cards, you should only allow trained or properly supervised  personnel  access  to  your  stock  record  files. DATA ELEMENTS Mandatory  data  elements  that  are  included  in NAVSUP  Forms  1114m  and  1114  (Manual)  are discussed in the following paragraphs. Most important entries will be explained. Any other entries that are required can be found in the NAVSUP P-485, chapter 6. Two of the most important entries that you must make on these forms are the COG and the NSN of the material.  You  are  also  required  to  enter  the  item description, unit of issue, unit price, the allowance part list or the allowance equipage list number, the location, your  ship’s  unit  identification  code,  allowance  list quantity, allowance type code, the applicable fund code (last  character  only),  and  the  beginning  month  of demand. If you have just completed an ILO or the ship has just been commissioned, most of the blocks will already have been entered. These cards are how you keep track of where the material is stored, and how many are on hand. When you have to reorder any of this material, you must put the Julian date, requisition number, and quantity in the appropriate blocks. Upon receipt of the material, you make the entry on the card to bring the quantity on hand up. (See fig. 8-5.) The NAVSUP Forms 1114m and 1114 (Manual) compose  your  stock  record  battery.  As  mentioned earlier, these cards are kept from one ILO to the next ILO.  These  forms  are  a  historical  demand  file  of everything that you have issued and ordered for stock. MATERIAL  IDENTIFICATION  ABOARD SHIP Another  important  feature  of  inventory  is  the opportunity it affords to purify storeroom stock, both repair parts and general stores. An alert inventory can eliminate errors such as the following that were made during or since the previous inventory: . Unlike items bearing the same NSN .  Identical  items  having  different  NSNs . NSN changes not made on all items in a location Items  should  also  be  inspected  for  physical condition  as  they  are  inventoried. The  following  paragraphs  explain  some  of  the terminology  that  is  used  regarding  the  material, classification, and various types of catalogs that the Navy  uses. TERMINOLOGY Proper  item  identification  is  essential  to  the  receipt of correct material required. It is also important to have a clear understanding of some of the terminology used in material identification. A few of these terms are discussed  next. Material The term material is used to designate supplies, repair parts, equipment, and equipage used in the Navy. Equipment The term  equipment  refers  to  any  fictional  unit  of hull,  mechanical,  electrical,  ordnance,  or  electronic  type of material that is operated singly or as a component of a system or subsystem. The equipment is identified by a component identification (CID) number, numerical control  code  (NCC),  allowance  parts  list  (APL),  or similar designation. You also have equipment that is known  as  support  equipment.  This  type  of  equipment includes  test  equipment,  fixtures,  hand  tools,  and various other items. It is required for maintenance, assembly, disassembly, overhaul, repair, and test or check of an end item. 8-10

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