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Forms 1114m also is furnished by the SPCC to each
nonautomated new construction or major conversion
ship before its commissioning or recommissioning.
NAVSUP Form 1114 (Manual)
The NAVSUP Form 1114 (Manual), which is
identical to the NAVSUP Form 1114m in design, is a
continuous feed type of stock record form that facilitates
typing the top and bottom lines of new stock record
cards required to be prepared when keypunched and
interpreted NAVSUP Forms 1114m are filled, or when
new items are added to shipboard stock between ILOs.
STOCK FILES
You can keep your stock files in either horizontal or
vertical filing equipment. The use of card file trays for
SIM items and the use of card tile drawers for non-SIM
items are recommended. Regardless of the filing
equipment used, separate files are required for non-SIM
and SIM items. To prevent misfiling or loss of stock
record cards, you should only allow trained or properly
supervised personnel access to your stock record files.
DATA ELEMENTS
Mandatory data elements that are included in
NAVSUP Forms 1114m and 1114 (Manual) are
discussed in the following paragraphs. Most important
entries will be explained. Any other entries that are
required can be found in the NAVSUP P-485, chapter 6.
Two of the most important entries that you must
make on these forms are the COG and the NSN of the
material. You are also required to enter the item
description, unit of issue, unit price, the allowance part
list or the allowance equipage list number, the location,
your ship’s unit identification code, allowance list
quantity, allowance type code, the applicable fund code
(last character only), and the beginning month of
demand. If you have just completed an ILO or the ship
has just been commissioned, most of the blocks will
already have been entered.
These cards are how you keep track of where the
material is stored, and how many are on hand. When you
have to reorder any of this material, you must put the
Julian date, requisition number, and quantity in the
appropriate blocks. Upon receipt of the material, you
make the entry on the card to bring the quantity on hand
up. (See fig. 8-5.)
The NAVSUP Forms 1114m and 1114 (Manual)
compose your stock record battery. As mentioned
earlier, these cards are kept from one ILO to the next
ILO. These forms are a historical demand file of
everything that you have issued and ordered for stock.
MATERIAL IDENTIFICATION ABOARD
SHIP
Another important feature of inventory is the
opportunity it affords to purify storeroom stock, both
repair parts and general stores. An alert inventory can
eliminate errors such as the following that were made
during or since the previous inventory:
. Unlike items bearing the same NSN
. Identical items having different NSNs
. NSN changes not made on all items in a location
Items should also be inspected for physical
condition as they are inventoried.
The following paragraphs explain some of the
terminology that is used regarding the material,
classification, and various types of catalogs that the
Navy uses.
TERMINOLOGY
Proper item identification is essential to the receipt
of correct material required. It is also important to have
a clear understanding of some of the terminology used
in material identification. A few of these terms are
discussed next.
Material
The term material is used to designate supplies,
repair parts, equipment, and equipage used in the Navy.
Equipment
The term equipment refers to any fictional unit of
hull, mechanical, electrical, ordnance, or electronic type
of material that is operated singly or as a component of
a system or subsystem. The equipment is identified by
a component identification (CID) number, numerical
control code (NCC), allowance parts list (APL), or
similar designation. You also have equipment that is
known as support equipment. This type of equipment
includes test equipment, fixtures, hand tools, and
various other items. It is required for maintenance,
assembly, disassembly, overhaul, repair, and test or
check of an end item.
8-10
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