executive officer must be informed of the supply
officers intentions before making a delivery
commitment. When the material to be received
is considered classified or accountable, the supply
officer will coordinate the security arrangements
necessary for delivery.
In scheduling deliveries from a supply activity,
arrangements must be made with transportation
personnel in the material department of the
activity. This department normally will provide
the transportation to deliver the stores to the ship.
In the event that conflicting delivery schedules
occur between the ship and the supply activity,
other arrangements for delivery of the stores
become the responsibility of the supply officer of
the ship. The supply officer may elect to use
or by vertical replenishment (VERTREP) whereby
helicopters lift net loads of material from the deck
of the fleet issue ship and deposit it on the deck
of the receiving ship.
Stores generally are received aboard too
rapidly to permit taking a count at the net load
drop point. The following procedures are recom-
mended to accomplish a smooth functioning re-
plenishment with an accurate item count:
. Before the replenishment, assign personnel
to specific tasks in the replenishment operation;
whenever possible, have personnel from other de-
partments work under the supervision of their own
petty officers; in successive replenishments, see that
personnel assignments are as consistent as possible.
vehicles and boats from the ship or may make
. Develop traffic flow patterns in advance
arrangements with the base motor pool or fleet
of the replenishment to prevent jam-ups of
boat pool for temporary use of their equipment.
material and personnel.
Before a ship leaves a port for an extended
period of time, the supply officer and senior SKs
. Station responsible petty officers at various
locations in the traffic flow pattern to ensure
should make certain all purchased supplies
ordered under contract have been delivered to the
expeditious handling of stores and to minimize
the possibility of material loss.
ship. If these supplies have not been delivered,
they should make sure proper arrangements have
. Do not try to count items received at the
been made with the suppliers either for cancella-
drop point; instead, record receipts at the last
tion of the order or for transshipment to the ship
convenient point before actual entry into the
at another destination. If the ship is leaving for
designated storeroom; use experienced SKs to act
an overseas destination, the supply officer, or the
as checkers to record these receipts.
commanding officer of a ship without a Supply
Corps officer, should arrange for delivery to a
shore supply facility. Copies of the order must
Material received aboard ship is accompanied
be provided to the shore supply activity, with
with a variety of receipt papers depending upon
instructions to receive and transship the supplies,
the manner that the material was requested, the is-
receive the dealers invoice, and arrange for
suing activity, and the modes of transportation used
prompt payment to the dealer.
in delivery. Before actual receipt of material, var-
In Foreign Ports
Ships at anchor or moored in foreign ports
normally are replenished from ships of the combat
logistics force (CLF) and United States military
In-port replenishment (INREP)
from a fleet issue ship or military installation in
a foreign port involves similar planning to receipt
of material when in United States ports, except
that the receiving ship may be required to provide
transportation for the stores requested.
ious other documents are received indicating notice
of material procurement, inspection, movement,
and billing. Particular circumstances will dictate
what documents will be received with a given com-
modity. There are, however, certain certifications
and annotations common to all receipt documents.
The end-use receiver must date the document
upon receipt, circle the quantity accepted, and sign
the document to indicate receipt.
In the following headings we discuss the
procedures and files used by your activity for
processing various types of receipt documents.
When deployed, ships are replenished at sea
Material Inspection and
from ships of the CLF via underway replenish-
ment (UNREP), Requisitions to CLF ships
The Material Inspection and Receiving Re-
are submitted in advance of the replenishment
port, DD Form 250, is used for the delivery of
by mail, message, or other specified means.
materials procured under government contract.
Material is transferred either by high-line while
The DD Form 250 can also be used for the ship-
the ships involved are steaming on parallel courses
ment of material procured by a shore activity