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Distribution of Purchase Orders
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Storekeeper 1 & C - Manual for watching over inventory and other things needed in a store
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Receipt Documentation - 14241_132
CHAPTER 6 RECEIPTS   AND   EXPENDITURES In chapter 5 we discussed the various ways that you can order material and services. This chapter pertains  to  the  receipt  and  expenditure  of  the material  that  you  have  ordered.  The  various  types of  receipt  documentation,  the  payment  of  dealers’ bills, and the preparation of any documents that are missing from the material will be explained. MATERIAL  RECEIPTS Material  receipts  are  classified  by  type.  Think of receipts in a larger context; one that includes the initial handling of stores, the verification of packages  and  papers,  the  processing  of  receipt papers,  and  the  inspection  and  disposition  of incoming  stores. By  regulation,  the  supply  officer  is  responsible for  all  the  functions  listed  previously,  but  the actual handling of the functions is carried out by the  leading  Storekeeper  (SK)  in  charge  of  the storerooms.  This  SK  is  responsible  for  supervising the handling of all incoming stores except those for which other SKs may be personally account- able,  such  as  subsistence  items.  The  SK  also sees  that  stores  are  brought  aboard,  properly identified, checked, sorted, and distributed to the supply  department  storerooms  or  ship’s  depart- ments, and that receipt documents are properly processed and turned in to the supply office. The duty SK must make sure material delivered after normal   working   hours,   on   weekends,   or   on holidays  is  received,  identified,  inspected,  and placed  in  the  designated  receiving  area.  If  the receipt  document  is  marked  for  direct  turnover (DTO), the material should be turned over to the appropriate department. The duty SK must also make  sure  receipt  documents  are  properly  an- notated  and  given  to  the  leading  storeroom  SK the   following   workday.   In   performing   these duties,  the  leading  SK  exercises  direction  over other SKs and over working parties handling the incoming  stores. PREPARATION  FOR  RECEIPT OF  MATERIAL The  narrative  and  illustration  (fig.  6-1)  in  this section are intended to provide the afloat supply officer  and  senior  enlisted  personnel  in  the  supply department  with  guidelines  for  the  preparation  of material delivery, receipt, and eventual storage. In United States Ports To   facilitate   effective   planning   of   depart- mental  and  shipboard  work,  the  supply  officer and senior SKs must coordinate the scheduling of shipboard  receipt  between  the  shipping  activity and the in-port routine and operating schedule of the  ship.  Arrangements  should  be  made  to  receive stores  during  normal  working  hours,  whenever practical, and well in advance of anticipated ship movement.  If  working  party  assistance  from  other departments will be required to load stores, the Figure 6-1.—Factors in planning stores loading. 6-1

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