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Figure 4-8.—Sample message BOR.
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Summaries
FAADC   and   to   the   TYCOM.   The   principal sources of data required in the preparation of the BOR  are  the  balanced  Requisition/OPTAR  Log and the retained copies of the OPTAR document transmittal report. Section A OPTAR Data The  data  for  section  A  of  the  BOR  is  taken from  the  Requisition/OPTAR  Log.  Assuming that  your  log  is  properly  maintained,  the  prep- aration  of  this  section  of  the  report  is  simply  a matter of transferring the balance figures, by fund code,  from  your  log  to  the  BOR. Care  should  be  taken  to  avoid  transposing figures in the balances when preparing this section of  the  BOR. Transmittal Letter Recap The  other  data  from  section  A  of  the  report is   used   by   the   FAADC   to   substantiate   the document  transmittal  reports  it  has  received  from your ship. For example, the FAADC finds a large discrepancy  between  the  chargeable  obligations reported in section A and those reported on the document  transmittal  reports  received.  By referring  to  section  A  of  the  BOR,  the  FMDC may find that a document transmittal sent by your ship has been received. Using figure 4-8, you can see transmittal letters (TLs) 007/4 and 008/4 in section B were submitted to  the  FAADC  during  December  for  fiscal  year 1993. In matching the BOR against the actual TLs received, the FAADC discovers that TL 008/4 has not been received. You would then be requested to resubmit a duplicate of the missing report by the  FAADC. To  determine  whether  your  total  obligations reported on the TLs for the month agree with your Requisition/OPTAR   Log,   subtract   the   total   of column  22  of  the  previous  BOR  from  the  total of column 22 of the current month’s report. The difference  should  equal  the  total  of  the  current TLs  on  the  current  report. Items   C   and   D   are   self-explanatory.   By referring  to  these  items,  the  FAADC  can  de- termine  whether  your  OPTAR  grant  has  been increased or decreased since the last report. The BOR  also  informs  the  FAADC  whether  dif- ferences   reported   in   section   A   reflect   the last   differences   listing   sent   to   your   ship   for processing. Section E TYCOM Data Section  E  of  the  BOR  provides  information for  the  TYCOM  regarding  any  funds  expended for charter and hire. Figure 4-8 shows how to fill out  section  E  for  charter  and  hire  expenses. Balancing the Budget/OPTAR Report The BOR is balanced by subtracting the total amount  for  column  24  from  the  OPTAR  grant FYTD  amount  in  caption  C  of  the  report.  The result obtained should equal the Balance column total   of   the   Requisition/OPTAR   Log. Prior Fiscal Year Budget/OPTAR Reports Except  for  special  circumstances  cited  in Financial  Management  of  Resources  (Operating Forces),  NAVSO  P-3013,  the  BOR  is  submitted each month for the 12-month period of the current fiscal year and for 24 months thereafter. Figure 4-9 gives a frequency schedule for the submission of  the  BOR.  The  only  time  a  report  is  required is  to  report  submission  of  confirmed  supply system cancellations and when listings are received from  the  financial  centers. The  preparation  of  the  BOR  for  prior  fiscal years is the same as for the current fiscal year. Message Reports Except   when   the   ship   or   unit   is   in   the immediate  vicinity  of  FAADC  or  during  periods of  message  minimize,  a  message  report  of  the BOR data will be submitted instead of the BOR. The  message  report  will  be  submitted  to  the FAADC, with a copy to the TYCOM, by no later than  the  second  day  of  the  month  following  the end  of  the  month  being  reported.  Current  and prior year OPTAR reports and any other related information  prescribed  by  the  TYCOM  will  be included,  but  each  OPTAR  and  other  specific categories   of   information   will   be   reported   in separate  paragraphs  of  the  message.  When  a message  report  is  submitted,  a  confirming  BOR will  not  be  submitted.  The  message  will  be prepared in the format shown in figure 4-8, with the obligation data in columns 21, 22, 23, and 24 corresponding to similar column headings on the BOR. 4-11

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