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types of transactions are listed below to help you
distinguish between “chargeable and nonchargeable.”
Chargeable Transactions
The following transactions are classified as
“chargeable” and, therefore, reduce the OPTAR
balance:
Requisitions placed with supply activities
ashore for stock account material (Defense
Logistics Agency; Army, Air Force, Navy Stock
Account (NSA); and General Services
Administration material).
Requisitions for the type of material listed in
item 1 above placed with a fleet issue ship,
tender, or repair ship operating under Navy
Stock Account (Class 207) or (Class 224)
procedures.
Requests for reimbursable work or services
placed with an ashore (field) activity.
Purchases by the use of the DD Form 1155 series
of purchase orders, the Purchase Order Invoice
Voucher (Standard Form 44), or the imprest
fund
Requisitions for items to be purchased by an
ashore activity chargeable to end use (e.g., to the
ship’s OPTAR).
Transfers of material between ships under
different type commands, different Five Year
Defense Program/Budget Activity, and transfers
from other appropriations requiring
reimbursements.
Requisitions for appropriation purchase account
(APA) material which is issued from Defense
Logistics Agency, Army, Air Force, General
Services Administration, or the Navy Stock
Account.
The following transactions are classified as
“nonchargeable” and, therefore, do not reduce the
OPTAR balance:
Receipt of end-use material from ships operating
under the same operating budget.
Requisitions placed with and received by supply
activities as APA materials.
Other requisitions for categories of material or
orders for services as maybe designated by fleet
commanders.
The cognizance symbol serves as a signal for
chargeable and nonchargeable items. Remember, the
first digit indicates the stores account (NSA or APA).
Even numbers are APA and are nonchargeable. Odd
numbers are NSA and are chargeable.
Supply Management
The OPTAR Log may also serves as an important
tool in the ship’s supply management through recording
of material receipts and processing supply system
cancellations. Maintenance of the OPTAR Log for
supply management is recommended for the 36-month
life cycle of each fiscal year’s OPTAR. Even though
the cost of some requisitioned items is not charged to
the ship’s OPTAR because they are paid for from other
funds (i.e., APA material), their requisitions are
recorded in the OPTAR Log for purposes of requisition
control. Through a system of fund codes, requisitions
are not only classified in the OPTAR Log as to their
affect upon the OPTAR (chargeable or nonchargeable),
but also according to the type of item being
requisitioned. Some typical categories are controlled
equipage, repair parts, consumable material, and other
purchased services.
New Grants
The OPTAR Log is like your personal checkbook.
Both start with an amount of money that you have
available. Then each check (or chargeable requisition
in the case of the OPTAR Log) decreases your budget.
When you put money in (or get an increase to your
OPTAR), the balance increases. The starting amount of
money in your OPTAR Log is the money granted to
your ship by the type commander. Ships are usually
notified of grants by message. The OPTAR
recordskeeper must record the grant on the
Requisition/OPTAR Log, and file all copies of the
message. Figure 10-1 illustrates the message and
posting of the Requisition/OPTAR Log.
HOLDING FILES
Each ship must maintain files as documentary
support for its Requisition/OPTAR Log. They are listed
below, by name, with an explanation of their content
and purpose.
File 1—Unfilled Order Chargeable Documents For
Transmittal. A copy of each obligation document, (i.e.,
a green copy of the DD Form 1348) chargeable to the
OPTAR, is placed in this file immediately after posting
to the Requisition/ OPTAR Log. All documents in this
10-3
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