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Figure 12-2.-MDS entries on DD Form 1348
Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
Submitting MDS Documents
hardware item from the highest to the lowest level.That is  system  to  the  component/subassembly  level.  These codes  are  designed  to  provide  a  description  of  the functional and physical relationships of the various elements  within  a  given  hardware  application  rather than to design and/or manufacturer’s differences. Allowance Parts List/Allowance Equipage List Number The Allowance Parts List/Allowance Equipage List (APL/AEL)   number   identifies   a   specific   item   of equipment.   NOTE:   Both   the   EIC   and   APL/AEL numbers   are   necessary   to   provide   complete identification.  For  example,  two  identical  electric motors are installed in a water cooler and a refrigerator. If  maintenance  is  performed  on  both  of  these  motors, the  MDS  report  will  identify  the  specific  motor  by  the APL number and the system in which it is installed by the EIC number. In this case, the APL number is the same for both, but each has a different EIC. The above example could be reversed. Two different motors could be  installed  in  one  system,  such  as  the  ventilation system. In this case, the MDS forms would show the same EIC number but different APL numbers. Ship’s UIC The  ship’s  unit  identification  code  (UIC)  identifies each maintenance action to the ship on which, or for which  it  was  performed.  After  the  MDS  forms  are prepared on the ship, they are submitted to the TYCOM Data Processing Facility for processing and positive ship  identification  must  be  provided.  Work  that  is performed by a tender or repair ship must show the receiving ship’s UIC so that the maintenance data can be  identified  to  the  proper  ship. Let’s look at some ways that this MDS information can be used. By   sorting   MDS   data   by   UIC,   the   total maintenance   cost   and   man-hours   can   be determined for each ship. Commands can use this   data   in   budgetary   and   manning-level planning.    By sorting MDS data by EIC, the maintenance cost  for  each  system,  subsystem,  or  component of  equipment  can  be  determined.  This  provides an  evaluation  of  equipment  perform  ante.    By sorting MDS data by APL/AEL number, the maintenance cost and material usage can be determined  for  specific  items  of  equipment. This data can be used by inventory control points (ICPs)  to  adjust  the  Coordinated  Shipboard Allowance  List  (COSAL).  The  allowances  of repair parts to be carried in your storerooms. By sorting material usage by NSN, the ICPs can analyze past usage and more accurately predict future usage thereby providing better COSAL support.  This  information  may  also  be  used  by supply   activities   to   plan   future   stock requirements.   Previously,   this   information could only be obtained from ships as they went through  a  supply  overhaul.  It  is  now  available as  current  information  from  all  ships  reporting under  MDS. Source  Codes A source code is entered to assist in the evaluation of  supply  storeroom  support.  The  source  code  is normally entered by the stock records Storekeeper as he processes the issue documents. The following source codes are used on NAVSUP Form 1250-1 and DD Form 1348.   Refer   to   NAVSUP   P-485   for   detailed information about these codes. The  data  obtained  from  issue  documents  also provides  management  information  to  the  ship.  The Afloat   Consumption   and   Cost   Effectiveness Surveillance  System  (ACCESS)/Ship’s  Edit  and  Audit System  (SEAS)  program  collects  and  processes  usage data.  Then  reports  are  prepared  that  enable  the commanding officer and supply officer to review and evaluate the effectiveness of supply support and make more  efficient  use  of  the  OPTAR.  ACCESS  and  SEAS use the issue documents that support the MDS plus the issue  documents  for  consumables. The   Selected   Item   Management   (SIM)   Item Identification  Listing  provides  SIM  consumption  data and machine calculated stocking limits. The supply officer and stock records Storekeeper can use the SIM listing to make the quarterly review of SIM items and also  use  the  information  shown  on  the  listing  to determine  stock  replenishment  requirements. Copies  of  the  issue  documents  that  are  not  in  stock or not carried are used to prepare a report on the ship’s supply  effectiveness  and  COSAL  support. Pre-Expended Bin Material Commonly   used   low-cost   repair   parts   and repair-related consumable items may be pre-expended and a small stock maintained within a department for 12-4

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