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OPTAR Accounting - 14242_154
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Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
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Posting to the Requisition/OPTAR Log
types  of  transactions  are  listed  below  to  help  you distinguish between “chargeable and nonchargeable.” Chargeable  Transactions The  following  transactions  are  classified  as “chargeable”  and,  therefore,  reduce  the  OPTAR balance: Requisitions   placed   with   supply   activities ashore  for  stock  account  material  (Defense Logistics  Agency;  Army,  Air  Force,  Navy  Stock Account   (NSA);   and   General   Services Administration   material). Requisitions for the type of material listed in item  1  above  placed  with  a  fleet  issue  ship, tender,  or  repair  ship  operating  under  Navy Stock   Account   (Class   207)   or   (Class   224) procedures. Requests  for  reimbursable  work  or  services placed with an ashore (field) activity. Purchases by the use of the DD Form 1155 series of  purchase  orders,  the  Purchase  Order  Invoice Voucher  (Standard  Form  44),  or  the  imprest fund Requisitions for items to be purchased by an ashore activity chargeable to end use (e.g., to the ship’s OPTAR). Transfers  of  material  between  ships  under different type commands, different Five Year Defense  Program/Budget  Activity,  and  transfers from   other   appropriations   requiring reimbursements. Requisitions  for  appropriation  purchase  account (APA) material which is issued from Defense Logistics  Agency,  Army,  Air  Force,  General Services  Administration,  or  the  Navy  Stock Account. The  following  transactions  are  classified  as “nonchargeable”  and,  therefore,  do  not  reduce  the OPTAR  balance: Receipt  of  end-use  material  from  ships  operating under  the  same  operating  budget. Requisitions  placed  with  and  received  by  supply activities  as  APA  materials. Other  requisitions  for  categories  of  material  or orders for services as maybe designated by fleet commanders. The  cognizance  symbol  serves  as  a  signal  for chargeable  and  nonchargeable  items.  Remember,  the first  digit  indicates  the  stores  account  (NSA  or  APA). Even numbers are APA and are nonchargeable. Odd numbers  are  NSA  and  are  chargeable. Supply Management The OPTAR Log may also serves as an important tool in the ship’s supply management through recording of  material  receipts  and  processing  supply  system cancellations.  Maintenance  of  the  OPTAR  Log  for supply management is recommended for the 36-month life cycle of each fiscal year’s OPTAR. Even though the  cost  of  some  requisitioned  items  is  not  charged  to the ship’s OPTAR because they are paid for from other funds   (i.e.,   APA   material),   their   requisitions   are recorded in the OPTAR Log for purposes of requisition control.  Through  a  system  of  fund  codes,  requisitions are not only classified in the OPTAR Log as to their affect upon the OPTAR (chargeable or nonchargeable), but  also  according  to  the  type  of  item  being requisitioned. Some typical categories are controlled equipage,  repair  parts,  consumable  material,  and  other purchased   services. New Grants The  OPTAR  Log  is  like  your  personal  checkbook. Both start with an amount of money that you have available.  Then  each  check  (or  chargeable  requisition in the case of the OPTAR Log) decreases your budget. When you put money in (or get an increase to your OPTAR),  the  balance  increases.  The  starting  amount  of money in your OPTAR Log is the money granted to your ship by the type commander. Ships are usually notified   of   grants   by   message.   The   OPTAR recordskeeper   must   record   the   grant   on   the Requisition/OPTAR  Log,  and  file  all  copies  of  the message.  Figure  10-1  illustrates  the  message  and posting  of  the  Requisition/OPTAR  Log. HOLDING  FILES Each  ship  must  maintain  files  as  documentary support for its Requisition/OPTAR Log. They are listed below, by name, with an explanation of their content and  purpose. File 1—Unfilled Order Chargeable Documents For Transmittal. A copy of each obligation document, (i.e., a green copy of the DD Form 1348) chargeable to the OPTAR, is placed in this file immediately after posting to  the  Requisition/  OPTAR  Log.  All  documents  in  this 10-3

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