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Figure 7-1.—Example of an inventory schedule.
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Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
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Reconciliation of Count Documents and Stock Records
see   the   importance   of   a   complete   and   accurate inventory.  To  reduce  inventory  errors  you  should: Work  quietly  and  without  haste. Write  legibly. Make sure that the count is accurate. Make sure that the right unit of issue is used when performing the count. Count Documents Documents authorized for conducting inventory counts of stock material include NAVSUP Forms 1075 (whether or not maintained as locator records), and machine  or  manually  prepared  listings.  Stock  Record Cards   Afloat,   NAVSUP   Forms   1114,   even   when maintained  in  storerooms,  are  not  to  be  used  as inventory   count   documents.   Inventory   count documents should contain the following information for each item: Complete stock number or part number description   (optional) Unit of issue All locations except for bulkhead to bulkhead inventory   of   a   specific   storeroom   or   other storage area. Count  Procedures A  complete  and  accurate  item  count  is  basic  to conducting  a  physical  inventory.  Inventory  personnel must make sure that the total quantity of each item is determined as accurately as possible during the initial count of a storage area. Inventory aids such as tape measures scales, equivalency tables, and measuring devices must be used when available. You may open sealed containers when necessary for item identification or  quantity  verification.  Preservation  packaging  must not be broken without approval of the supply officer. All   opened   containers   must   be   resealed   after identification  and  count  have  been  determined.  Each container must be dated and initialed by the person who verified  its  contents. Regardless if all items in a specific area or only certain  items  in  specific  locations  are  to  be  inventoried, inventory  personnel  equipped  with  appropriate  count documents   and   inventory   aids   must   proceed systematically   from   location   to   location   in predetermined   sequence. For  each  item  subject  to inventory,  inventory  personnel  must  make  sure  that: Each item is legibly identified by an appropriate stock number or part number. Each fragile or potentially  hazardous  item  is  conspicuously marked or labeled to indicate caution or warning. Each unit of each item is inspected for material condition  and  any  quantity  found  unfit  for  issue or in need of represervation is recorded. Each  item  is  carefully  counted,  weighed,  or measured, and the quantity inventoried is legibly recorded on the count document. (If the same item  is  stored  in  multiple  locations,  the  quantity in each location must be recorded.) Quantities and units of issue Recorded in count documents are compatible (e.g., if the unit of issue is PR and 100 bearings are counted, record 50, not 100). A tag, label, or card annotated with the inventory quantity and date is attached to each reel or container from which an item is issued in a unit of  measure  (foot,  pound  gallon,  etc.).  This makes sure that future issues of such items can be tallied to reflect the remaining quantity on each reel or in each container. Actual location of each item is either checked or entered  in  the  count  document. Consolidated  storage  of  items  with  multiple locations  is  achieved  when  possible. If   directed   by   the   supply   officer,   lockers, cabinets,   or   drawers   used   for   storage   of infrequently demanded items are sealed after a complete inventory of their contents has been performed  and  verified. Inventory personnel are responsible for keeping themselves aware of all receipts and expenditures of items included in the segment being inventoried. They must  also  make  sure  that  documents  applicable  to  such receipts  and  expenditures  are  conspicuously  stamped  or annotated  “BEFORE  INVENTORY”  or  “AFTER INVENTORY,” as appropriate. Review  of  Count  Documents Promptly   upon   completion   of   the   physical inventory of a material segment or storage area and before  matching  inventoried  quantities  with  applicable stock record balances. The inventory count documents must  be  reviewed  by  inventory  personnel  to  make  sure that: 7-4

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