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Count Documents
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Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
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Controlled Equipage - 14242_116
All  items  scheduled  for  inventory  have  been counted or verified as nonexistent. Quantities  counted  are  legibly  recorded  and compatible with units of issue. All  prerecorded  locations  applicable  to  the inventory segment have been checked and for each  location,  a  quantity  or  zero  is  entered. (Locations  prerecorded  in  count  documents must not be deleted by inventory personnel, even though such locations may not be accurate.) “Added”  items  are  accurately  identified  and legibly   recorded. Applicable  remarks  are  legibly  entered  and explicitly   stated. Items are documented in NIIN sequence. Count  documents  are  dated  and  initialed. RECONCILIATION OF COUNT DOCUMENTS AND STOCK RECORDS After the physical count and review of the count documents, the next step in the inventory process is to reconcile (compare) the count documents with the stock records. This is done to determine if differences exist between the physical count and the amount recorded on stock  records. Stock Records in Agreement Upon receipt of inventory count documents from the  inventory  personnel,  the  stock  records  Storekeeper must  make  sure  that Items are documented in the correct sequence. Multiple cards or entries applicable to the same item  are  grouped  and  totaled  by  NIIN. All  manual  entries  are  legible. All  annotated  remarks  are  clearly  understood. Any obvious omissions or inconsistencies are reconciled   immediately   by   the   responsible inventory   personnel. When  the  count  documents  are  accurate  and complete,  they  must  be  compared,  item  by  item,  with the  applicable  stock  records  to  determine  if  a  difference exists. If no differences exist, the matched count cards or matched items in the inventory listing must be posted to  applicable  stock  records.  The  Julian  date  of  the inventory and the notation “INV” must be entered in the “DATE  DOCUMENT  No.”  column  of  the  NAVSUP Form  1114,  and  the  inventory  quantity  (which  should be the same as the existing stock record balance) must be  entered  in  the  “ON  HAND”  column.  (See  figure 7-2.)   If   differences   exist   in   on-hand   quantities, locations, or other stock record data such differences Figure 7-2.—Example of an inventory posted to a stock record. 7-5

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