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Material Receipts - 14242_164
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Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
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Figure  10-11.—Partial  receipt  notation  on  receipt  documents.
Figure  10-10.-Shipboard  flow  ofreceipt  document. The storeroom and the stock control Storekeeper maybe  the  same  person  aboard  some  ships.  The requisition and OPTAR recordskeeper may also be the same person aboard others. Each function in the receipt document  processing  cycle  is  considered  separately  in figure 10-10. For a more detailed discussion  of receipt procedures and document flow, see NAVSUP P-485. The point to be remembered is that a receipt document passes  through  several  stages  of  shipboard  processing before  reaching  the  OPTAR  recordskeeper.  The procedures  for  posting  receipts  to  the  OPTAR  Log depend on the type of receipt. Partial Receipts In  general,  the  OPTAR  recordskeeper  can recognize  a  partial  receipt  by  the  requisition Storekeeper’s notation on the DD Form 1348-1. The notation also identifies the transaction as one of two types   of   partial   receipt   “partial   receipt,   balance outstanding” or “partial receipt, balance canceled.” See figure  10-11.  In  the  absence  of  the  requisition Storekeeper’s  notation  on  the  DD  Form  1348-1,  you  can determine if the balance of the ordered quantity has been  canceled  or  backordered.  This  is  done  by checking the “Suffix” and “Advice” blocks on the DD Form  1348-1.  Advice  and  suffix  codes  are  interpreted in NAVSUP P-485. An alphabetic character in the DD Form 1348-1 “Suffix” blocks means the balance has been backordered, and certain advice codes such as 2C mean that the balance of the ordered quantity has been canceled. P A R T I A L R E C E I P T ( B A L A N C E BACKORDERED).—On  a  partial  receipt,  balance backordered,   you   must   adjust   the   quantity   still outstanding as shown in the “Qty on Order” column of the  Requisition/OPTAR  Log.  This  is  done  by  drawing a line diagonally across the “Date Mat’l Rec’d” block as shown in figure 10-12. The date of receipt aboard ship,  shown  on  DD  Form  1348-1,  is  converted  to  a Julian date and entered in the upper left-hand corner of the  “Date  Mat’l  Rec’d”  block.  (The  lower  right-handed portion of the block is filled in when the backorder is received.) 10-13

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