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Figure 10-10.-Shipboard flow ofreceipt document.
The storeroom and the stock control Storekeeper
maybe the same person aboard some ships. The
requisition and OPTAR recordskeeper may also be the
same person aboard others. Each function in the receipt
document processing cycle is considered separately in
figure 10-10. For a more detailed discussion of receipt
procedures and document flow, see NAVSUP P-485.
The point to be remembered is that a receipt document
passes through several stages of shipboard processing
before reaching the OPTAR recordskeeper. The
procedures for posting receipts to the OPTAR Log
depend on the type of receipt.
Partial Receipts
In general, the OPTAR recordskeeper can
recognize a partial receipt by the requisition
Storekeeper’s notation on the DD Form 1348-1. The
notation also identifies the transaction as one of two
types of partial receipt “partial receipt, balance
outstanding” or “partial receipt, balance canceled.” See
figure 10-11. In the absence of the requisition
Storekeeper’s notation on the DD Form 1348-1, you can
determine if the balance of the ordered quantity has
been canceled or backordered. This is done by
checking the “Suffix” and “Advice” blocks on the DD
Form 1348-1. Advice and suffix codes are interpreted
in NAVSUP P-485. An alphabetic character in the DD
Form 1348-1 “Suffix” blocks means the balance has
been backordered, and certain advice codes such as 2C
mean that the balance of the ordered quantity has been
canceled.
P A R T I A L
R E C E I P T
( B A L A N C E
BACKORDERED).—On a partial receipt, balance
backordered, you must adjust the quantity still
outstanding as shown in the “Qty on Order” column of
the Requisition/OPTAR Log. This is done by drawing
a line diagonally across the “Date Mat’l Rec’d” block
as shown in figure 10-12. The date of receipt aboard
ship, shown on DD Form 1348-1, is converted to a
Julian date and entered in the upper left-hand corner of
the “Date Mat’l Rec’d” block. (The lower right-handed
portion of the block is filled in when the backorder is
received.)
10-13
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