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CHAPTER 8
MANPOWER AUTHORIZATION
To accomplish its mission, an activity must have
people assigned to do a specific job or task–not just any
group of people, but properly trained people. For this
reason, specific guidelines have been set forth by the
Chief of Naval Operations (CNO) as to the number and
type of personnel assigned to each activity. CNO directs
and coordinates the development and implementation of
the manpower planning system. In this chapter we
discuss the manpower requirements resulting from the
policies and procedures described in the Manual of
Navy Total Force Manpower, Policies, and Procedures,
OPNAVINST 1000.16G, that provide the base from
which manpower is programmed and plans are
developed to procure, train, and assign personnel.
MANPOWER REQUIREMENTS
Manpower requirements are established based upon
the most effective and efficient methods of performing
assigned tasking. Manpower, Personnel, and Training
Information System (MAPTIS) is the aggregate of the
separate but interrelated automatic data processing
(ADP) information systems that support the Navy’s total
force management, the Navy Manpower Data
Accounting System (NMDAS). The NMDAS is the
authoritative source for activity information, manpower
authorizations (MPAs), personnel authorizations, billet
authorizations, and requirements. These are recorded in
three major subsystems–the Navy Activity Accounting
Subsystem (NAAS), Navy Manpower End Strength
Accounting Subsystem (NMESS), and the Navy
Manpower Authorizations and Requirements
Accounting Subsystem (NMARS). The NMDAS
provides a means of preparing, reporting, and
monitoring military positions and civilian positions and
assists in integrated manpower planning and
programming. The manpower requirements in the
NMDAS files are displayed across the Six Year Defense
Program (SYDP) and are based upon the following
manpower documents:
. Preliminary Ship Manpower Documents
(PSMDs)
. Preliminary Squadron Manpower Documents
(PSQMDs)
Preliminary Shore Manpower Documents
(PSHMDs)
Sea Operational Detachment (SEAOPDET)
The requirements developed by these documents
serve as the basis for the billets in the NMDAS and,
therefore, for MPA.
The term manpower authorization is used in the
following ways:
l To specify categories of personnel used to
perform functions or missions and to indicate a
commitment of resources to satisfy a requirement
. To describe a military position and means by
which it is resourced; whereas, civilian manpower is
managed to payroll
. To function as a generic term in place of precise
statements applicable to authorizations from several
automated data base sources, at various levels of detail,
and over a span of several fiscal years
Manpower requirements may be satisfied by several
categories of personnel including military (active and
Reserve), civilian, and contractor personnel.
Civilian positions in the MPA are a reflection of
requirements and represent estimates for use in planning
and programming, but do not constitute a ceiling or
constraint in execution. Military MPAs are the basis for
planning military personnel inventory in the out years
and for the placement of inventory in the fiscal year that
is being executed. In general, laws and regulations such
as total authorized strength and grade structure apply
only to military personnel. The MPA system is integral
to personnel management. The management objective
in maintaining an authorization system is that of
translating resources earmarked to meet manpower
requirements into orders for the development and
maintenance of personnel inventory. To achieve this
objective, the manpower system is maintained to
establish controls for end strength and is adjusted as
these controls are revised in the planning, programming,
and budgeting system (PPBS) and congressional budget
cycle. The interrelationship between the manpower
system and the personnel planning and budgeting
process often results in the use of adjectives for
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