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OPNAVNOTE   5216   Ser   9B1/0920   of   20 Apr  95 F  O  R  M  S  . R  E  P  O  R  T  S . a n d PUBLICATIONS   require   the   information shown   as   follows. Reports   must   include subjects;  forms  and  publications  may  exclude them. Form  example:  NAVJAG  5800/15  (Rev. 7-81) Report   example:   Injury   Report   (NAVJAG 5800-19) Publication   example:   NAVPERS   15018 Y ND YOUR OPTIONAL.  To  cite  an earlier   communication   between   your   activity and  the  Action  addressee,  you  may  substitute a  personal  pronoun  for  the  issuing  activity. My  ltr  5216  Ser  G12/4959  of  2  Jun  95 Your  221501Z  Jul  95 To   prevent   confusion,   avoid   the   pronoun your  in  the  Reference  block  of  a  letter  that has  more  than  one  action  addressee.  At  times, a  reference  will  be  given  that  is  not  available to   all   the   addressees.   In   such   a   case,   the abbreviation  NOTAL  (not  to  all),  enclosed  in parentheses,  is  added  following  the  reference. Enclosure Block Enclosures   to   a   letter   are   used   to   avoid lengthening the letter with too many details or to  include  contextual  matter  such  as  lists  or charts.  List  enclosures  in  an  Enclosure  block by  following  the  order  of  their  appearance  in the text. Type   the   word   (abbreviation)   Encl  and  a colon  at  the  left  margin  on  the  second  line below   the   previous   block.   Use   a   number   in parentheses  in  front  of  the  description  of every   enclosure,   even   a   single   one.   Two spaces  must  follow  the  colon,  and  one  space must  follow  the  closing  parentheses. Encl:   (1)   List   of   Reserve   Officers Selected  for  Promotion  to Colonel (2)   CMC ltr 5216 Ser MMPR/1451 of  6  Jan  95 Normally,  all  addressees  are  sent  a  copy  of all  enclosures  listed  in  the  basic  letter.  When sending  more  than  one  copy  of  an  enclosure to  all  addressees,  note  the  number  of  copies mailed  in  parentheses;  for  instance: Encl:  (1)  OPNAV  5216/10  (100  copies) When   varying   the   normal   distribution   of enclosures  to  Copy  to  addressees,  follow  these examples: Copy   to:   (w/o   encl) Copy  to:  (w/o  encls  (2)  and  (3)) Copy  to:  (w/2  copies  of  encl  (1)) When   varying   the   normal   distribution   of enclosures   to   Via   addressees,   show   the variation  beside  the  affected  Via  addressee  as follows: Via:  Commander,  Naval  Surface  Force, U.S.  Atlantic  Fleet  (w/o  encl) Identify   an   enclosure   on   the   first   page only.  The  marking  goes  in  the  lower  right comer.  The  notation  Encl  plus  its  number  in parentheses  is  typed,  stamped,  or  written. The  standard  letter  practice  of  numbering only  the  second  and  later  pages  is  followed. Each   enclosure’s   pages   are   numbered independently  of  the  other  enclosures. If  an  enclosure  is  to  be  mailed  separately from  the  basic  letter,  the  notation  (sep  cover) is  placed  after  the  enclosure’s  description  in the  Enclosure  block. 3-4

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