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Chapter 12 Officer Service Records
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Yeoman Basic
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Standard Filing Sequence, Continued
l   Fiche   No.   3–Personal   Data 1. 2. 3. 4. 5. 6. Security  investigations,  clearances, personal  history  statement Record  of  emergency  data Record  changes Personal  background  data Reports  of  physical  examination Miscellaneous  personal  data l   Fiche   No.   4–Orders 1. 2. 3. 4. New  appointment,  first  duty Inactive  duty/active  duty  training Recall Separation “   Fiche   No.   5–Privileged   Information 1. 2. 3. 4. Adverse   information Statements of the officer in reply to adverse  matter Extracts  from  the  findings  and recommendations   of   courts   and boards   concerning   the   officer Other   information   of   a   highly personal  nature l   Fiche   No.   6–Enlisted   Record 1.   Prepared   only   for   officers   who have   served   as   enlisted   members for  2  or  more  years  and  whose officer   record   was   established during   the   initial   conversion process from flat paper to microfiche   format. 2.     A     fiche     number     6     was     not prepared  during  the  conversion process  for  temporary  officers  who held  concurrent  enlisted  status.  In these  cases,  an  enlisted  microfiche record was prepared and filed with the   officer’s   microfiche   record. Access  to  the  record  of  an  officer  is normally  limited  to  the  officer  concerned,  an agent  or  a  representative  of  the  officer specifically a u t h o r i z e d    in writing, CHNAVPERS,  personnel  who  are  required  to review military   service   records   in   the performance  of  their  official  duties,  boards convened   by   the   Department   of   the   Navy, courts-martial,   and   as   directed   by   a   court order  signed  by  a  judge. Any  information  that  is  rightfully  placed in  the  official  record  of  an  officer  may  not  be removed   except   by   special   authorization   of SECNAV.   Once   submitted   to   CHNAVPERS, an  official  document  becomes  the  property  of the   Navy   Department   and   is   not   subject   to change.   A   document   may   be   amended   or supplemented   by   correspondence   forwarded via   official   channels.   In   such   cases,   the forwarding  correspondence  must  be  made  a part   of   the   document   being   amended   or supplemented. OFFICER   SERVICE   RECORD The   Officer   Service   Record,   NAVPERS 1070/66,  is  a  file  folder  bearing  the  full  name and  social  security  number  of  the  individual officer. The  purpose  of  the  officer  service  record is  to  provide  a  local  ready  file  of  documents from  which  information  required  to  properly assign  and  administer  the  officer  may  be obtained. STANDARD   FILING   SEQUENCE When   documents   are   submitted   or received  on  behalf  of  an  officer,  they  are  filed in  the  service  record  on  the  side  and  in sequence   indicated   below. Not  all  of  the documents  listed  apply  to  all  officers. Normally  only  the  current  copy  of  each document  is  filed.  In  the  list  below,  a  T identifies  documents  to  be  removed  from  the field  service  record  and  returned  to  the  officer upon  permanent  change  of  station  transfer. 12-2

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