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Data Elements Contained in the ODCR, Continued - 14261_151
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Yeoman Basic
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Standard Filing Sequence
CHAPTER 12 OFFICER SERVICE RECORDS In  this  chapter  we  discuss  officer  service records.  Both  local  records  and  the  records kept   at   the   Chief   of   Naval   Personnel (CHNAVPERS)   are   covered,   As   a   Yeoman, no  matter  where  you  are  assigned,  there  is  a good  possibility  that  you  will  be  required  to work   with   officer   service   records. CREATION,   MAINTENANCE,   AND USE  OF  OFFICER  SERVICE  RECORDS There are two personnel records maintained  for  each  officer  of  the  Navy  and the  Naval  Reserve.  The  permanent  record  is m a i n t a i n e d    b y    t h e    C H N A V P E R S    in microfiche   format.   The   NAVPERS   1070/66, U.S.   Navy   Officer   Service   Record   (folder)   is maintained  in  paper  format  by  the  member’s current  duty  station. The   activity   that   delivers   the   officer appointment   will   create   (open)   the   officer service   record   when   a   person   accepts   a commission   in   the   Regular   Navy   or   Naval Reserve. Upon   application and   acceptance   of appointment   to   commissioned   status,   the officer’s   commissioning   and   other   service record  documents  listed  in  the  Naval   Military Personnel   Manual   (NAVMILPERSMAN), NAVPERS   15560,   are   sent   to   CHNAVPERS via  Commander,  Navy  Recruiting  Command (COMNAVCRUITCOM).   The   contents   of each  document  and  the  officer’s  records should   be   verified. Securely   fasten   the documents   in   a   single   complete   group   for each   officer. OFFICER  MICROFICHE  RECORD The  permanent  (microfiche)  officer  record is   maintained   in   the   Bureau   of   Naval Personnel   (BUPERS).   It   is   the   property   of the   government   and   not   of   the   officer concerned.  This  official  record  contains  any document   that   bears   or   reflects   on   the character, performance, professional qualifications,  and  fitness  of  the  officer.  The record   is   reviewed   when   any   change   in   the officer’s   status   is   contemplated,   such   as assignment   to duty, special details, examination   for   promotion,   trial   by   general court-martial, or   disciplinary   action   by CHNAVPERS.   It   is   of   particular   importance in  selection  for  promotion. All  officer  records  held  in  BUPERS  are converted   to   microfiche   format.   An   officer record  consists  of  up  to  six  categories  that contain  the  following  types  of  documents: l   Fiche   No.   1–Fitness   and   Awards 1.   Not   used 2.   Latest   photograph 3.  Fitness  reports  and  attachments 4.  Medals,  awards,  and  citations l  Fiche  No.  2-Professional  History 1.   Educational   data 2.  Qualifications  data 3.   Appointments,   promotions 4.   Reserve   status 5.   Service   determination,   separation, retirement,  casualty,  death 6.  Miscellaneous  professional  history data 12-1

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