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Chapter 11 Officer Distribution Control Report (ODCR)
Commendatory   Remarks The third part of the citation states that the outstanding  attributes,  mentioned  or  implied, “reflected   great   credit   upon   him/herself   and were  in  keeping  with  the  highest  traditions  of the  United  States  Naval  Service.” SUBMISSION   OF   RECOMMENDATIONS Two   months   should   be   allowed   for   the administrative p r o c e s s i n g    o f award recommendations.   Allow   90   days   if the award  is  submitted  through  a  lengthy  chain  of command  or  during  the  summer  months  (late May  through  August). Classified   recommendations   may   be submitted;  however,  the  highest  classification which   may   be   handled   is   SECRET.   If information  classified  higher  than  SECRET  is essential,  submit  it  separately. Recommendations  may  be  sent  by  message or fax only in the most unusual circumstances; such   as   when   the   importance   of   a   timely presentation  justifies  special  handling. Address   recommendations   directly   to   the awarding  authority  having  jurisdiction  over the individual at the time of the act or service. A  list  of  awarding  authorities  is  provided  in the Awards   Manual. Awarding  authorities  may  take  one  of  the following  actions: l  Approve  the  award. “  Approve  a  lower  award. l   Disapprove   the   award. l  Approve  a  higher  award,  if  empowered to  do  so,  or  recommend  a  higher  award  to  the appropriate  authority. LETTERS   OF   APPRECIATION AND    COMMENDATION Letters  of  appreciation  (LOA)  and  letters of  commendation  (LOC)  are  intended  to promote  morale. These  kinds  of  letters  are difficult  to  write. In  most  cases  they  are tailored  to  the  recipient  and  cannot  be  reused. These  letters  are  normally  given  at  the command  level,  but  can  be  issued  by  the  next higher  echelon  in  the  command’s  chain  of command. In  an  LOA,  begin  by  expressing  thanks  to the   individual. In   an   LOC,   begin   by commending  the  individual  for  his  or  her support   or   accomplishments.   Next,   in   both types of letters, summarize the type of support or   accomplishments   that   the   individual   is being   recognized   for.    Then  end  by  thanking or   praising   the   individual   once   again.   A penned   postscript   on   the   letter   gives   it   a special  meaning. SUMMARY This  chapter  has  dealt  with  the  most common   awards   issued   to   personnel. The Awards Manual  lists all other awards that may be  issued,  and  detailed  processing  procedures. You   will   become   very   familiar   with   this manual  as  you  gain  experience,  remember, when  in  doubt,  go  to  the  manual. l Return the award for   further clarification   or   justification. 10-3

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