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Data Elements Contained in the ODCR
CHAPTER 11 OFFICER DISTRIBUTION CONTROL REPORT (ODCR) The   Officer   Distribution   Control   Report (ODCR),   NAVMILPERSCOMINST   1301.2, is  provided  to  assist  administrative  officers  in determining   proper   action   to   take   regarding personnel  accounting  events  which  occur  in the   normal   course   of   business   at   naval activities. A s    y o u t a k e    on more responsibilities  as  a  YN,  you  will  be  required to  work  with  ODCRs.  You  may  be  asked have  to  verify  the  ODCR,  type  ODCR  letter correction   requests,    type   or   prepare   diary message  reporting  system  entries,  or  forward copies  of  the  ODCR  to  customer  commands. PREPARATION   OF   ODCR NAVMILPERSCOM   prepares   an   ODCR for   each   naval   activity   with   officer   billets authorized   and   officers   on   board   in   a temporary   duty   status. Officer   billet   and assignment information   in t h e    O D CR represents  the  computer  data  bank  input  by the   Chief   of   Naval   Operations   (CNO); NAVMILPERSCOM;   Navy   Finance   Center; Enlisted   Personnel   Management   Center (EPMAC);   Source Data   System   (SDS); Manpower, Personnel, and Training Information   Systems   (MAPTIS),   and   various other  sources. NAVMILPERSCOM  prepares  the  ODCR monthly  as  a  statement  of  account  for  Navy activities  with  a  routine  system  for  verifying information  contained  in  the  MAPTIS  officer personnel  data  bank.  The  information  is  used to   determine   and   evaluate   officer   personnel requirements. VALIDITY   OF   THE   ODCR The   validity of   ODCR   information depends   upon   the   timely   submission   of accurate  data  to  NAVMILPERSCOM  through the   Diary   Message   Reporting   System (DMRS),  SDS,  and  other  pertinent  reporting systems. Each  activity  should  review  its ODCR  thoroughly  when  it  is  received,  and correct  all  discrepancies  found. The   ODCR   reflects   four   specific   types   of information: activity, administrative, personnel,   and   fitness   report.   Two   copies   of the   ODCR   is distributed  to  activities monthly. NAVMILPERSCOM   distributes microfiche   copies   of   appropriate   ODCRs   to the  unit  level  via  the  type  commanders. DISTRIBUTION   TO   COMMANDS When   a   Pay/Personnel   Administrative Support  System  (PASS)  Detachment  supports an   activity, the   verification   procedures described  in  this  chapter  are  the  responsibility of  the  PASS  Detachment.  However,  it  is  still the   unit   commanding   officer’s   (CO’s) responsibility   to   ensure   that   information   on the  ODCR  is  correct.  The  supporting  PASS Detachment  will  provide  a  copy  of  the  ODCR to   the   command. COs  will  validate  the ODCR  upon  receipt. If  data  concerning  an officer   are   incorrect   on   the   ODCR,   the officer’s   individual   record   at   NAVMIL- PERSCOM  is  also  incorrect. VERIFICATION   OF   THE   ODCR Verify  billet  data  and  every  item  of  officer data  to  ensure  that  they  are  complete  and current.  Note  discrepancies  and  correct  them following   instructions   contained   in   Format and  Procedures  for  Validating  the  Officer Distribution Control Report  ( O D C R ) , NAVMILPERSCOMINST   1301.2. Error codes  will  be  printed  on  the  ODCR  as  an  aid in  spotting  incorrect  information.  They  do  not cover   all   possible   errors   on   the   ODCR.   For SDS   and   DMRS   transactions,   pay   close attention  to  the  ODCR  date. Transactions 11-1

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