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Figure 8-25.—An example of required endorsements for cashing money orders
Postal Clerk - Military guide to working in a post office
Figure 8-26.—An example of issued and spoiled money orders
set aside for inclusion in the money order report, which will be discussed in the next section of this chapter. Q8-40.   The maximum amount that a domestic money order can be made out for can be found in what publication? Q8-41.   A single fee is charged for two domestic money orders issued at an MPO.  (True/False) Q8-42.   What  procedure  must  be  followed  when  an error is made while you are issuing a domestic money order? Q8-43.   When a customer returns a money order with an error after the day of issuance, what fee, if any, is charged for a new money order?  What procedure is followed? Q8-44.   Money  orders  are  valid  for  what  maximum period of time? Q8-45.   When   a   money   order   is   cashed,   what information is placed on the reverse side of the money order? Now turn to appendix 1 to check your answers. MONEY ORDER REPORTS Learning  Objective:    Recall  the  procedures for preparing money order reports. At the end of each business day, when money orders are sold, you must prepare a money order report.   The report must account for all money orders sold, spoiled, and cashed  during  the  day.    The  COPE  is  responsible  for ensuring that reports are prepared and submitted for each day money order business is conducted. The money order clerk prepares the report.   Reports are submitted on PS Form 6019, Military Post Office (MPO) Report of Money Order Business.  The report should be typed and prepared in an original and two copies.  Before you start to prepare the  report,  make  sure  that  all  the  issued  money  order vouchers and any spoiled money orders are accounted for and are in serial number order and that all paid money orders (cashed) are accounted for. Remember you learned that money order sets are issued in serial number order (that is, the lowest serial number to the highest).   Your vouchers and spoiled money orders must be kept in the same  order.    After  you  have  placed  the  vouchers  and spoiled money orders (if any) in serial number order, you must determine the total cash value of the money orders sold.  To do this you will need an adding machine to run a tape listing the amount of each money order sold. MONEY ORDER TAPES You  must  prepare  two  separate  adding  machine tapes reflecting the day’s money order transactions. Before you start to prepare the tapes, gather together the following items: ·   Money order vouchers ·   Spoiled money orders (if any) ·   Cashed money orders (if any) Prepare a money order tape (see figures 8-26/27) following these steps: ·   Advance the tape until you have a blank space of about 2 inches at the top. ·   Clear the adding machine. ·   Enter  the  amount  shown  on  each  voucher.    If there are any spoiled money orders, leave a blank space where the amount would normally appear. This step shows that the sixth money order in this series was spoiled. ·   Now total the voucher amounts and advance the tape two or three spaces. ·   Multiply  the  total  number  of  vouchers  by  the money order fee.   Example:   The money order fee is 30 cents and there are nine money orders issued—9 x 30 = $2.70.  Fees are not charged for spoiled money orders.  Advance the tape another two or three spaces. ·   Enter  the  amount  of  each  money  order  paid (cashed), if any.  In this example you cashed one. Total the amount. ·   Subtract the total amount of the cashed money order from the total amount of the money orders sold and the fees.   This will be the amount that will be exchanged for a U.S. Treasury check and forwarded with your money order report. ·   Remove the tape from the adding machine. ·   Run a second tape using the same methods listed above and compare the totals of both tapes. After both money order tapes have been completed (see  figure  8-27),  you  must  carry  out  the  following steps: ·   Place  an  impression  of  the  APDS  in  the  space you left at the top of each tape. ·   List the first and last serial numbers of the money orders used.  Use only the first 10 digits. 8-39

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