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Figure 14-11b.—An example of a PS Form 8130.
Postal Clerk - Military guide to working in a post office
Mail on Hand/Dispatch Report
personnel assigned to postal duties.   Postal advisors provide  postal  orientation  to  newly  designated personnel,  and  assist,  advise,  and  train  personnel  at Navy post offices around the world.   Some of these personnel include postal officers, postal clerks, reserve custodians,  other  military  and  civilian  personnel assigned to postal duties, and auditors. The  easiest  and  most  useful  way  to  make  sure postal operations are current and conducted properly is to make maximum use of the postal advisors.   Postal advisors are usually senior postal clerks (E-7s to E-9s) and civilians with an extensive postal background who are  assigned  to  selected  fleet  concentration  centers, both in the United States and overseas. The knowledge and experience of postal advisors can be used to support required training.  The advisors can  detect  unidentified  discrepancies  (those  not  yet found), and give recommendations needed to correct identified postal discrepancies.  The advisors are able to make recommendations for physical improvements of postal spaces and equipment to improve the flow of mail.   Keep in frequent contact with your homeport postal  advisor.    You  should  take  advantage  of  any training offered by the advisor(s).  Postal advisors are located at FMC Yokohama, Japan; NRCC Manila, RP; San  Diego,  Ca;  Pearl  Harbor,  HI;  Norfolk,  VA; Mayport, FL; and Naples, Italy. Other areas of importance to a postal operation that require the services of a postal advisor are inspections, investigative  assistance,  audits,  predeployment briefings,  and  general  help  and  advice  on  all  postal matters. Regardless  of  the  effectiveness  of  local  training programs,  using  your  postal  advisor  cannot  be overemphasized.    Postal  policies  and  practices  are continuously  changing.    This  normally  affects  the operation  of  the  MPS.     The  postal  advisors  are knowledgeable  and  experienced  in  the  full  scope  of postal responsibilities.   They are readily available to give necessary guidance. Q14-9.     What   personnel   are   responsible   for completing   PS   Form   8130,   Vending Equipment Sales and Service Log? Q14-10.   What  information  does  the  PARS  report provide? Q14-11.   How  often  are  PARS  reports  required  to  be submitted? Q14-12.   On what date must the PARS report reach the FLTCINC? Q14-13.   Postal Advisor billets are under operational control of what major command(s)? Now turn to appendix 1 to check your answers. POSTAL MESSAGES Learning Objective: Recall the different types of messages generated at an MPO. Messages are the form of written communication used  in  the  Navy  when  speed  of  transmission  is important.    The  message  system  is  designed  to  get time-sensitive  or  even  critical  information  to addressees  rapidly  for  effective  use  of  information. The preparation of naval messages is a routine task of postal clerks in the Navy.  Daily mail on-hand reports, postal  net  alerts  (PNAs),  mail  routing  instructions (MRIs),  and  postal  offense  reports  are  prepared  by postal  personnel  and  sent  through  the  Navy’s telecommunication system. Like correspondence preparation, message writing will become easier with practice. POSTAL NET ALERT The  Postal  Net  Alert  (PNA)  is  a  system  of communicating between postal activities by supplying information about the status of mail movement.  PNAs can  be  used  to  report  air  and  surface  irregularities, which include incidents such as facility problems and mechanical breakdowns affecting the transportation or processing of mail. The PNA message can be a good information tool. PNAs report information on matters directly affecting mail movement such as the following: ·   Improper labeling or tagging of mail ·   Airport closures ·   Mail loaded or off-loaded in error ·   Change in airline ability to make transfers ·   Last-minute flight schedule changes ·   Unsuccessful airline transfers ·   Airline carrier backlogs Postal officers can use PNA messages to create an information link between dispatching, transiting, and receiving activities. PNA messages are one of the more important  building  blocks  of  an  integrated  mail transportation network.  PNAs sent between local post 14-24

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