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Figure 6-11. An example of a PS Form 2865, Return Receipt for International Mail.
paper seals are used on envelopes, they must bear a distinctive mark that identifies the mailer.  The wax or seals must be affixed in such a way to allow enough space  at  the  intersecting  flaps  for  postmarking. Self-sealing envelopes and items that appear to have been  opened  and  resealed  may  NOT  be  registered. Matter  for  the  blind  presented  for  registration  must NOT be sealed.  Printed matter and small packets may be  registered,  whether  sealed  or  not.    You,  as  the accepting clerk, should check to see that an article is properly prepared before you accept it for registration. Addressing The addresses on an article to be registered should be completed by the mailer in ink or typewritten.  Mail on which the address is written in pencil or consisting of initials must NOT be accepted for mailing. Registry Receipt A registry receipt is given to each customer who registers  an  article.    PS  Form  3806,  Receipt  for Registered Mail, is used for this purpose.   PS Form 3806  is  the  same  form  that  is  used  for  domestic registered mail and is completed in the same manner as for domestic mail using the same type of registered numbers (PS Label 200). Declaration of Value The  mailer  must  declare  the  full  value  of  each article presented for registration.   The value must be declared so that you may identify valuable registered mail for record purposes. DO NOT regard the declared value as the amount of indemnity that will be paid in case of loss. Endorsements The accepting clerk must: Affix PS Label 200, Registered Mail, to the item in the lower - left corner of the address side and enter the number in ink on the mailing receipt (PS Form 3806). Place PS Label 19-A or 19-B, Airmail, or the words  PAR  AVION  on  all  registered  items prepaid for air service. Ensure endorsements for other special services requested by the sender are marked as required. NOTE:   Do not confuse the location or placement of international  mail  endorsements  with  those endorsements  required  on  domestic  packages. Remember,  always  check  the  Individual  Country Listings  of  the  IMM  before  accepting  an  article addressed to a foreign country. Postmarking The last step is to postmark the article.  Cancel the postage  with  the  APDS  (same  method  as  domestic registered mail). Postmark letters twice on the back on the  crossing  of  the  upper  and  lower  flaps  with  the APDS.  If paste-on return receipts are used, postmark partially on the receipt and partially on the flaps of the letter.    Letters  sealed  on  the  address  side  must  be postmarked  on  the  address  side.    Postmark  printed matter  and  small  packets  on  the  address  side  if unsealed.  If sealed, apply postmarks in the same place as for letters. RETURN RECEIPT The form to use when a customer requests proof of delivery for an article being mailed to an international address  is  PS  Form  2865,  Return  Receipt  for International Mail (AVIS DE RECEPTION).  Return receipts may only be purchased at the time of mailing and  are  available  only  to  certain  countries  for registered,  insured,  and  recorded  delivery  articles (refer to Section 211.5 of the IMM).  By paying for a return  receipt,  the  mailer  will  also  know  when  the article  was  delivered.   Not  all  countries  require  the addressee to sign a return receipt, some countries do not admit return receipts, and many restrict them to registered  mail.    Remember  to  always  refer  to  the Individual Country Listing of the IMM to determine the  availability  of  return  receipts  for  a  particular country. Preparation of Return Receipt PS Form 2865 (see figure 6-11) is completed by both the mailer and the accepting clerk.   The mailer completes the front of the form.  Have the mailer enter the address to which the receipt is to be returned once the  article  has  been  delivered.   The  accepting  clerk completes  the  top  portion  of  the  reverse  side.    The following blocks must be completed: Block  1:    If  the  article  is  registered  (Article,  Letter, Printed Matter, Other), Recorded Delivery or Express Mail check the applicable block. 6-18

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