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paper seals are used on envelopes, they must bear a
distinctive mark that identifies the mailer. The wax or
seals must be affixed in such a way to allow enough
space at the intersecting flaps for postmarking.
Self-sealing envelopes and items that appear to have
been opened and resealed may NOT be registered.
Matter for the blind presented for registration must
NOT be sealed. Printed matter and small packets may
be registered, whether sealed or not. You, as the
accepting clerk, should check to see that an article is
properly prepared before you accept it for registration.
Addressing
The addresses on an article to be registered should
be completed by the mailer in ink or typewritten. Mail
on which the address is written in pencil or consisting
of initials must NOT be accepted for mailing.
Registry Receipt
A registry receipt is given to each customer who
registers an article. PS Form 3806, Receipt for
Registered Mail, is used for this purpose. PS Form
3806 is the same form that is used for domestic
registered mail and is completed in the same manner as
for domestic mail using the same type of registered
numbers (PS Label 200).
Declaration of Value
The mailer must declare the full value of each
article presented for registration. The value must be
declared so that you may identify valuable registered
mail for record purposes. DO NOT regard the declared
value as the amount of indemnity that will be paid in
case of loss.
Endorsements
The accepting clerk must:
Affix PS Label 200, Registered Mail, to the item
in the lower - left corner of the address side and
enter the number in ink on the mailing receipt
(PS Form 3806).
Place PS Label 19-A or 19-B, Airmail, or the
words PAR AVION on all registered items
prepaid for air service.
Ensure endorsements for other special services
requested by the sender are marked as required.
NOTE: Do not confuse the location or placement of
international mail endorsements with those
endorsements required on domestic packages.
Remember, always check the Individual Country
Listings of the IMM before accepting an article
addressed to a foreign country.
Postmarking
The last step is to postmark the article. Cancel the
postage with the APDS (same method as domestic
registered mail). Postmark letters twice on the back on
the crossing of the upper and lower flaps with the
APDS. If paste-on return receipts are used, postmark
partially on the receipt and partially on the flaps of the
letter. Letters sealed on the address side must be
postmarked on the address side. Postmark printed
matter and small packets on the address side if
unsealed. If sealed, apply postmarks in the same place
as for letters.
RETURN RECEIPT
The form to use when a customer requests proof of
delivery for an article being mailed to an international
address is PS Form 2865, Return Receipt for
International Mail (AVIS DE RECEPTION). Return
receipts may only be purchased at the time of mailing
and are available only to certain countries for
registered, insured, and recorded delivery articles
(refer to Section 211.5 of the IMM). By paying for a
return receipt, the mailer will also know when the
article was delivered. Not all countries require the
addressee to sign a return receipt, some countries do
not admit return receipts, and many restrict them to
registered mail. Remember to always refer to the
Individual Country Listing of the IMM to determine
the availability of return receipts for a particular
country.
Preparation of Return Receipt
PS Form 2865 (see figure 6-11) is completed by
both the mailer and the accepting clerk. The mailer
completes the front of the form. Have the mailer enter
the address to which the receipt is to be returned once
the article has been delivered. The accepting clerk
completes the top portion of the reverse side. The
following blocks must be completed:
Block 1: If the article is registered (Article, Letter,
Printed Matter, Other), Recorded Delivery or Express
Mail check the applicable block.
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