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Figure 9-17.A completed DD Form 1372, Mail Manifest.
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Postal Clerk - Military guide to working in a post office
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Figure 9-18. An example of a completed DD Form 1384. TCMD for Ordinary Unit.
Block 23: Weight: Enter the total weight of all mail, “in U.S. POUNDS.” NOTE:   The remaining blocks will be left blank for a “single shipment” TCMD.  For shipments of registered mail,   the   following   additional   blocks   must   be completed: Blocks 33, 34, and 35:  Enter the words REGISTERED MAIL in this area. Block  41: Enter  the  APO  or  FPO  number  of  the consignee   preceded   by   a   “0"   or   the   six   letter abbreviation of the receiving activity. Block 42:  Enter “1.” Block  43: Enter  the  seal  number  of  the  registered pouches or the registered numbers of the OSPs in the dispatch. Block  44(a):   Enter  “1"  after  each  piece  of  registered mail. Block  44(b): Enter  the  weight  of  each  piece  of registered mail. OPNAV FORM 5110/9 When mail will be transported by COD flight or opportune aircraft, the mail should be manifested on OPNAV Form 5110/9 (see figure 9-20).   The form is self-explanatory  and  may  be  used  for  all  classes  of mail.    However,  you  should  use  a  separate  OPNAV Form  5110/9  for  manifesting  registered  mail  (see figure 9-21). When you prepare the form, stamp the original and each copy with the APDS in the date block and sign it. For record purposes you should make sure that enough copies are  made  to  provide  copies  to  all  concerned  units.   For example, if a dispatch is being prepared for several fleet units, each unit should receive a copy of the manifest, the loadmaster should have a copy, and your office must have a copy signed by the loadmaster.   You must retain signed copies of manifests used to dispatch registered mail for 2 years.  Signed copies of manifests used to dispatch regular mail are retained for 6 months only.  After these respective time periods, if no claim or mail tracer has been initiated, the forms may be destroyed. OPNAV   Form   5110/9   may   also   be   used   to document mail transported for delivery or dispatch to or from other postal activities by truck. Generally, when a ship arrives in a port where an FMC  or  MPO  is  located,  the  mail  for  the  unit  is dispatched by truck to the pier or fleet landing.  When dispatching a unit’s mail by truck, you should prepare OPNAV Form 5110/9 in triplicate, and retain the signed triplicate  suspense  copy  in  the  post  office.   The  clerk who  delivers  the  mail  signs  the  triplicate  copy  and obtains the required signatures and date of delivery on the original and duplicate copy(s) of the OPNAV Form 5110/9  when  the  mail  is  delivered  to  the  respective unit(s). The  original  should  be  given  to  the  clerk accepting delivery for the unit.   The duplicate copy of OPNAV Form 5110/9 is retained by the delivering FMC or  MPO,  and  the  triplicate  suspense  copy  with  the dispatching clerk’s signature is destroyed. In  cases  where  shipboard  MPOs  are  operated  by only  one  clerk,  a  suspense  copy  of  OPNAV  Form 5110/9 is also required when mail is transported to an FMC or MPO. Q9-48.   Military  mail  dispatched  on  a  foreign commercial air carrier should be documented on what PS form? Q9-49.   What is the distribution of an AV-7 form set? Q9-50.   AV-7   dispatch   numbers   are   assigned consecutively,   regardless   of   carrier, destination,  or  mail  category  beginning  at what point in time? Q9-51. What DD form is used to document military mail dispatched on AMC flights? Q9-52.   What OPNAV form is used to document mail dispatched by Navy air transport? Q9-53.   When  registered  mail  and  ordinary  mail  are being  dispatched  via  a  COD,  a  separate manifest should be used.  (True/False) Now turn to appendix 1 to check your answers. RECEIPTING FOR MAIL Learning  Objective:    Recall  the  procedures for receipting for mail from the various types of carriers. When  mail  is  received  from  a  U.S.  or  foreign commercial  air  carrier,  you  will  receipt  for  the incoming  mail  by  signing  the  carrier’s  copies  of  the AV-7  that  accompanies  the  mail.   Any  irregularities must be noted on all copies of the document before you receipt  for  the  mail.   Any  mail  received  by  AMC  or MSC  should  be  receipted  for  on  the  accompanying documents (DD Form 1384).  Normally, this document is presented by the plane loadmaster in the case of mail 9-41

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