additional equipment is received, transferred, or
otherwise disposed of a new PS Form 1590 must be
completed. In addition to submitting a new PS Form
1590 when there is a change of COPE, a complete
inventory of all entrusted accountable items must be
done by both the outgoing COPE and incoming COPE.
After completion, submit PS Form 1590s to the
NPFO in San Diego, CA, for verification. Once PS
Form 1590 has been verified, the NPFO will sign, date,
and return a copy to the COPE. Upon receipt of the
signed copy, it must be retained in the MPO files.
REQUISITIONING CAPITAL AND
When you requisition capital and sensitive
equipment items, make sure the Requisition For
Supplies, Services, or Equipment, PS Form 7381, is
filled out accurately and completely (see figure 12-4).
A separate PS Form 7381 must be used for each item
requested; however, more than one of the same item
can be requested on the same form. Requisitions must
be forwarded to the responsible FLTCINC for
approval. Requisitions are then submitted by the
FLTCINC to the serving JMPA for final processing.
Justification for equipment must be listed in Section 12
(Rationale) of PS Form 7381. If there is not enough
space in Section 12 to enter all the necessary
information, a letter of justification should be attached
to the requisition. Examples of justification include
renovation of a post office or replacing existing
equipment that is beyond repair.
MAINTENANCE OF EQUIPMENT
As mentioned above the COPE is primarily
responsible for the upkeep of all USPS equipment
assigned to the MPO. However, junior PCs could be
tasked with performing the cleaning and maintenance
on this equipment and should be constantly aware of its
condition. USPS equipment needing repair or
maintenance must be serviced to avoid further damage.
When USPS equipment can no longer be repaired
economically and restored to a safe and serviceable
condition, replacement equipment should be
requisitioned. Accountable items must be disposed of
following instructions in the NPFO handbook for
returning accountable equipment.
When performing maintenance on USPS
equipment, use the manufacturers handbook, if
available, to ensure the minimum preventive measures
required to keep USPS equipment operational are met.
All MPO supervisors are responsible for making sure
maintenance is performed. With the exception of
meter heads, money order imprinters, and MODIS and
IRT equipment, local repair of equipment is
authorized. When repairs cannot be made locally,
coordination must be made with the serving JMPA to
repair equipment such as meter bases, and scales.
Money order imprinters and MODIS equipment must
always be sent to the serving JMPA for repair. Postage
meter heads must always be sent to the meter vendor.
UNYSIS III Integrated Retail Terminals must be sent
to Larell IRT-CAC, 3655 Tampa Road, Oldsmar, FL,
34677-6307 by Express Mail, or registered mail if
Express Mail service is not available. Whenever USPS
accountable equipment is returned for repair (except
for UNYSIS III IRT), PS Form 1590 and PS Form
4805, Maintenance Work Order Request (see figure
12-5) must accompany the equipment. When sending
the UNYSIS III IRT for repair, only PS Form 4805
must be completed and sent with the IRT. When
mailing the IRT, an e-mail or naval message must be
sent to the serving JMPA listing the serial number of
the IRT, description of problem(s), the Express Mail or
registered mail number under which the IRT was sent,
MPSA Approved Item List, GSA Stock, Nonstock, and Deleted Items