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identical to that on the NAVSUP 977. The first
recap also provides a good check on the records-
keepers mathematical computations. The second
recap on the Journal of Expenditures is not
identical to the second recap on the Journal of
Receipts. The Journal of Expenditures is a record
of to whom your material was expended. Also,
this record is necessary for the preparation of the
financial statements.
In conclusion, the importance of a thorough
audit in all these areas cannot be overemphasized.
Accountability is being summarized when the
records are closed out. An accurate set of returns
is dependent on an accurate closeout. Remember,
you, as the auditor, will be held responsible
for verifying the accuracy of these important
records.
AUDITING RETURNS
Once the ships store records have been
properly closed out, the recordskeeper is ready to
prepare the returns for submission to the
appropriate fleet accounting and disbursing center
(FAADC). The returns must be submitted within
15 days following the end of the applicable
accounting period. The accounting periods are the
4-month periods ending 31 January, 31 May, and
30 September. The accounting period may be less
than 4 months if the ships store officer is being
relieved. The accounting period may be more than
4 months if the commanding officer authorizes
in writing that merged returns will be submitted.
MERGED RETURNS
As long as the total of the merged period does
not exceed 5 consecutive months, the returns for
a fractional period can be merged with the returns
for the previous or later period. Of course,
approval for any merged returns must be
authorized in writing by the commanding officer.
The only period that cannot be merged is the
accounting period ending 30 September. In
unusual or emergency circumstances when returns
must be merged for the period from 1 September
through 31 October, a request for exception can
be forwarded to NAVRESSO with a copy to the
appropriate FAADC and to the Navy Regional
Finance Center, Washington, D.C. Once any
ret urns have been merged, copies of the written
authorizations must be forwarded immediately to
NAVRESSO, the appropriate FAADC, and the
Navy Regional Finance Center, Washington, D.C.
The original of the letter that authorized the
merged returns for any period must be included
with the returns when the returns are submitted
to the appropriate FAADC.
DELAY AND DELINQUENCY
When returns cannot be submitted on or
before the date they are required to be submitted,
a letter from the commanding officer explaining
the reason for the delay and the anticipated mail-
ing date should be forwarded to the appropriate
type commander. A copy of the letter should be
forwarded to the Naval Supply Systems Com-
mand (Deputy Commander, Programming and
Financial Management, Comptroller), to the
appropriate FAADC, and to NAVRESSO.
SHIPS STORE BALANCE SHEET
AND PROFIT AND LOSS
STATEMENT
You should prepare the Ships Store Balance
Sheet and Profit and Loss Statement (NAV-
COMPT 153) in the number of copies required.
See figures 7-5 and 7-6. You must use the
Journal of Receipts (NAVSUP 977) and the
Journal of Expenditures (NAVSUP 978) for the
preparation of the balance sheet section of the
NAVCOMPT 153. You must also substantiate the
NAVCOMPT 153 with vouchers covering all
receipts and expenditures during the accounting
period. If an adding machine tape is required, the
tape should show the unit identification code of
the ship, the period covered by the returns, and
the caption substantiated.
Receipts Caption
The Receipts side of the NAVCOMPT 153 ex-
tends from lines B01 through B09. Refer to figure
7-5. To enter the correct amounts for these lines,
use the information you have accumulated on
the Journal of Receipts (NAVSUP 977). The
supporting documents for your entries on the
NAVCOMPT 153 should be in their appropriate
files for ships store accounts. To obtain the
correct file names for the corresponding B lines
on the NAVCOMPT 153, consult the current
NAVSUP P-487.
Expenditures Caption
You must complete the Expenditures side of
the NAVCOMPT 153, from lines B10 through
B30, with information contained in the Journal
of Expenditures (NAVSUP 978). Just as for the
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