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CHAPTER 4
PROCUREMENT
As a senior petty officer, you will have increas-
ing responsibilities in the areas of selection, in-
ventory planning, and procurement of ship’s store
stock. Ship’s store stock includes all articles
intended for resale in the ship’s store, consumable
materials intended for use in related service
activities, and minor equipment and parts not
included in allowance lists for related service
activities. In addition to ship’s store stock, you
may assist in the procurement of major equip-
ment, equipment repair services, and other supply
department materials.
AUTHORIZED MERCHANDISE
Before you can decide what merchandise to
stock, you must be aware of what items you are
allowed to carry.
Because of the varying
restrictions on different types of merchandise,
determining whether an item is authorized can
be somewhat confusing. Basically, however,
merchandise can be divided into four categories,
each of which will be discussed below.
. U.S. merchandise for stock
. U.S. merchandise for special order
. Foreign merchandise for stock
. Foreign merchandise for special order
U.S. MERCHANDISE FOR STOCK
In your procurement of ship’s store stock, you
will probably order more U.S. merchandise than
any other type of stock. Although U.S. merchan-
dise is the broadest category of available stock,
you must still determine which items have been
authorized for the ship’s store. Fortunately, there
are resources you can use as guidelines.
One of the most important tools you will use
is the basic list of authorized items contained in
the NAVSUP P-487 (Ship’s Store Afloat). This
list is designed to help you provide your ship with
the necessary health, comfort, or convenience
items to be used by shipboard personnel in their
day-to-day lives. The items are listed alpha-
betically within categories. You should notice that
a unit cost limitation has been established on
various luxury items.
The Ship’s Store Afloat Catalog (SSAC),
published by the Navy Resale and Services Sup-
port Office (NAVRESSO), is an important
resource you can use for determining what items
of stock you should carry. You may procure for
stock any item in the SSAC that is not designated
for special order only even though the item may
exceed the unit cost limitation or may not be on
the authorized stock list at all.
An additional procurement aid is the Ship’s
Store Contract Bulletin. You may procure for
stock any items included in this bulletin, but which
were not included in the basic list of authorized
items (NAVSUP P-487), from any of the sources
listed. Basically, any item of U.S. merchandise
that you wish to carry in stock must be contained
on the authorized stock list within the unit cost
limitation or must be procured either from the
SSAC or from the Contract Bulletin.
U.S. MERCHANDISE FOR
SPECIAL ORDER
A special order is when you place an order for
an authorized patron upon the patron’s request.
Immediately upon receipt, the item should be sold
to the patron and should not be carried in stock.
Among the procedures for placing special orders,
there are some optional measures you should con-
sider. For example, your commanding officer may
direct the ship’s store officer to collect for special
orders before you place the purchase order.
Another step you can take is to ensure that the
individual who is placing the order is not
detaching before the expected receipt of the
merchandise.
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