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CUSTODIAN (RESPONSIBLE CUSTO-
DIAN). A custodian (responsible custodian) is a
person held responsible for the operation of a
ship’s store activity and strict custody of the
material used in it.
DELIVERY ORDER. A delivery order is an
order for material under an existing indefinite
delivery contract. An item ordered from the Ship’s
Store Contract Bulletin is procured via a delivery
order.
EMBLEMATIC ITEMS. Emblematic items
are items bearing the ship’s identification (such
as ball caps, belt buckles, T-shirts, lighters, mugs,
etc.). Since these items have the ship’s identifica-
tion on them, they have no sales potential for
another ship. Procurement therefore must not ex-
ceed 90 days’ anticipated sales.
EXCESS PROFITS. Excess profits are pro-
fits that exceed the maximum allowed 15% of the
cost of retail sales.
EXCESS STOCK. Excess stock is the material
by line item that exceeds the maximum allowed
90-day inventory level.
EXPENDITURE. An expenditure is the
removal of stock from the accountability of a
ship’s store officer.
FAST PAY PROCEDURES. Fast pay pro-
cedures are designed to expedite payment to the
vendor for material that has been delivered to a
common carrier, post office, or other means to
point of first receipt by the government. The
vendor agrees to replace, repair, or correct
material not received at the first specified destina-
tion, damaged in shipping, or not conforming to
the specifications of the order.
F.O.B. Free on Board, or Freight on Board.
F.O.B. DESTINATION. F.O.B. Destination
on a purchase order or contract indicates the
vendor will pay all transportation costs for
material sent to the ship. All material ordered
from the Ship’s Store Contract Bulletin will
specify F.O.B. Destination.
F.O.B. ORIGIN. F.O.B. Origin on a purchase
order or contract indicates the ship will pay all
transportation costs for material received.
F.O.B. OTHER. F.O.B. Other on a purchase
order or contract indicates the ship will pay the
transportation costs for material received.
F.O.B. SHIPPING POINT. Same as F.O.B.
Origin.
FOUNTAIN. See Snack Bar.
GROUP SALE. A group sale is a sale of
merchandise to a group in which several individual
orders have been consolidated. A group sale is
made when individual sales to personnel cannot
be made.
GUARANTEED SALES ITEMS. Guaran-
teed sales items are items that may be returned
to a vendor for replacement, credit, or cash re-
fund when they are shopworn, defective, or out
of season.
HEALTH AND COMFORT ISSUES. A
health and comfort issue provides toilet goods,
tobacco, clothing items, and other necessities
required for the health and well-being of person-
nel without sufficient funds to purchase them.
HIGH LIMIT. A high limit is the maximum
quantity of material to be maintained on hand and
on order to sustain current operations. It includes
the sum of stocks represented by the operating
level, the safety level, and the order and
shipping time. (Equivalent to requisitioning
objective.)
INTRASTORE TRANSFER. An intrastore
transfer is a movement of stock from the respon-
sibility of one custodian to that of another.
INVOICE. An invoice is an itemized list of
material or services rendered or received, in-
cluding quantities, prices, etc.
INVOLUNTARY PRICE CHANGES. In-
voluntary price changes are price changes that are
beyond the control of the ship’s store officer.
They include standard price adjustments and pur-
chase variances on Navy clothing.
ISSUE. An issue is an expenditure of stock
for some further purpose. Issues reduce ac-
countability.
ISSUE FOR USE. See Cost of Operations
Issue.
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