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less before the departure of your ship from the
area. Finally, if your ship is operating in an area
for less than 30 days, you should procure foreign
merchandise by special order only.
If you provide the necessary time and atten-
tion to these procurement precautions, you should
not be faced with the problem of excess foreign
merchandise at the end of your ship’s tour. If,
for some reason, you should ever find yourself
stuck with unmarketable foreign merchandise,
you must follow the appropriate disposal pro-
cedures. These procedures are discussed in chapter
5 of this rate training manual.
FOREIGN MERCHANDISE FOR
SPECIAL ORDERS
With the exception of forward deployed ships
(ships homeported overseas excluding Hawaii), no
special orders of foreign merchandise should be
made through the ship’s store. You should refer
customers to the Exchange Catalog for the
Military Services or suggest they make direct
purchases over the counter through the military
exchange that is serving the area. In addition, con-
cessionaire contract agreements may be used in
areas where these agreements have been approved
by fleet, force, and type commanders.
You should also make your customers aware
of the Exchange Catalog Mail Order Program by
which your ship can receive rebates. The rebates
are based on a proportion of mail order sales
generated by your ship in relationship to total sales
as reported by the Army and Air Force Exchange
Service (AAFES). Rebate checks are distributed
to various ships by NAVRESSO on a triennial
basis during the months of April, August, and
December. The rebate check for your ship will go
directly to Ship’s Store Profits, Navy, as a con-
tribution. You can find details on how to acquire
rebates for your ship in NAVSUP P-487.
LIMITATIONS
In addition to the various limitations already
mentioned, NAVSUP P-487 prescribes further
qualitative and quantitative limits on specific types
of items. Examples of some of these restrictions
are discussed below.
Qualitative Limits
You are restricted by particular qualitative
limits in your procurement of certain items, such
as sunglasses, food, books, records, magazines,
and beer. For example, you may not procure
sunglasses that might have harmful optical
properties. Also, the sunglasses you stock must
have frames made of slow-burning plastic or
metal. As for food items, you cannot sell any food
in the form of short orders. In the procurement
of magazines and records for the ship’s store, you
are limited to materials that are not considered
to be obnoxious or offensive. You can find
guidelines for judging the acceptability of
materials such as magazines, books, and records
in NAVSUP P-487. As for your limitations on
the procurement of beer, you may procure beer
for recreational purposes, but you may not stock
beer for resale to the crew through the ship’s store.
Quantitative Limits
You must observe certain quantitative limits
on a variety of authorized items that bear your
ship’s identification, such as cigarette lighters,
cups, and stationery. You should limit your stocks
of these items to 90 days’ anticipated sales. If
necessary, however, your initial orders may
reasonably exceed this quantity if you are trying
to meet a vendor’s minimum order stipulation.
You must limit your stocks of all other items bear-
ing your ship’s identification to quantities that do
not exceed 25 percent of your ship’s total com-
plement unless you obtain NAVRESSO approval
before you begin any type of procurement action.
You may not order tax-free tobacco products
in excess of your anticipated sales in the ship’s
store while your ship is beyond the 3-mile limit
of the United States. The procedures you should
follow in handling tax-free tobacco products are
discussed in chapter 6 of this manual.
There are other limitations you must observe
when you are procuring stock for your ship’s
store. As mentioned before, authorized ship’s
store stock includes any item of stock that is listed
on any of the authorized stock lists. Items that
are not authorized for ship’s store stock will
generally fall within two categories: (1) items that
are not listed on authorized stock lists and (2)
items for which procurement is strictly prohibited.
Unlisted Items
In procuring ship’s store stock, you can re-
quest items that are not on the authorized stock
lists as long as these items are not prohibited. You
should submit your requisitions to the Navy
Resale and Services Support Office (NAVRESSO).
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