| |
units sold) to the person designated to collect the
cash.
The cash must be counted in the presence of
the vending machine custodian and the designated
collection agent. The agent must make certain that
the vending machine collections agree with either
the meter reading or the number of units sold for
each individual machine. During your internal
analysis of the ship’s store records and returns,
make certain that this procedure is strictly adhered
to in your ship’s store. Also, make certain that
your records are accurate and complete.
LEASED AMUSEMENT MACHINES.— To
install and use any leased amusement machines
in your ship’s store, you will need approval by
technical experts in the ship’s force. These techni-
cians will make certain that the machines are com-
patible with your shipboard and electronic
systems. Money boxes in leased amusement
machines should be secured in the same manner
as they are in your other vending machines. The
total amount of amusement machine collections
should be deposited with the disbursing officer
according to the procedures outlined in your
NAVSUP P-487. Upon preparation of the
Memorandum Cash Sale invoice Deposit of Cash
with the Disbursing Officer, you must include
on the DD 1149 the total amount of collections
from amusement machines as a contribution to
Ship’s Store Profits, 178723. At the end of each
month, request a check from the disbursing
officer as a charge to 17X8723.2301, SSPN,
transaction type 21, functional account 75400,
in an amount equal to the contractor’s share
of the amusement machine collections. Report
the amount of the checks on line C18 of your
NAVCOMPT 153 at the end of the accounting
period.
Meters must be installed on each machine to
reflect the total cash receipts in each machine. The
meter reading should be taken each time cash is
collected from a machine. At this time, try to
determine if the machine is functioning properly.
Does the cash collected balance with the meter
reading? Make sure that all meter readings are
entered in the appropriate column of the NAV-
SUP 469.
According to the terms of your lease agree-
ment, a check amounting to the contractor’s share
of total cash collected must be remitted to the
contractor on a monthly basis. Send a letter of
transmittal along with the check, and include the
following information:
1.
2.
3.
4.
5.
Period covered for each machine
Current meter readings
Previous meter readings
Number of plays
Contractor’s remittance
DOLLAR BILL CHANGERS.— After in-
stallation of dollar bill changers has been
approved by the type commander, make certain
that the appropriate procedures are followed.
. Are dollar bill changers in a high traffic
and well-illuminated area?
. Is the machine safeguarded with a wire
mesh screen or a lockable restraining bar across
the front of the coin box area?
. Has a separate change fund been estab-
lished for the dollar bill changer according to the
rules set forth in the NAVSUP P-487?
The person designated to pick up the ship’s
store sales should also be the person responsible
for the machine. Have the machine emptied and
refilled as frequently as necessary and at the close
of each business day. Use a separate page in the
NAVSUP 470 to record each transaction and
validate the accuracy of the change fund each time
the machine is opened or refilled. Overages and
shortages in the machine will show up on the
NAVSUP 470 and must be initialed by the ship’s
store officer as discrepancies occur.
Ship’s Store Profits, Navy
Ship’s Store Profits, Navy (SSPN), is a trust
fund carried on the books of the Treasury Depart-
ment. Monies in this account accrue from sales
in ship’s stores. The net ship’s store profit that
is generated during a single accounting period
must not exceed 15 percent of the cost of retail
sales. The 15 percent profit margin has been
set fort h under the provisions of Title 10
U.S. Code 7604. The profits derived from
retail sales in the ship’s store are the basic
source of the funds that are made available for
the commanding officer to use on expenditures
7-28
|
