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(k) Attendance at promotional vendor training sessions when
the vendor’s products or system are provided under contract to DOD and
the training is to facilitate the utilization of those products or systems by naval
personnel;
(l) Attendance or participation of naval personnel in gather-
ings, including social events such as receptions, which are hosted by foreign
governments or international organizations, provided that the acceptance of
the invitation is approved by the commanding officer or other head of the
activity to which the invitee is attached or, when there is doubt as to the
propriety of acceptance, by higher authority (see SECNAVINST 1650.1 for
further information pertaining to fits from foreign governments);
(m) Customary exchanges of gratuities between naval personnel
and their friends and relatives or the friends and relatives of their spouses,
minor children, or members of their household where the circumstances make
it clear that it is that relationship rather than the business of the persons con-
cerned which is the motivating factor for the gratuity and where it is clear
that the gratuity is not paid for by any entity described in subparagraph 6g(1)
above; and
(n) Situations in which, in the sound judgment of the
individual concerned or his superior, the government’s interest will be served
by naval personnel participating in activities otherwise prohibited. In any such
case, a written report of the circumstances must be made by the individual
or his appropriate superior in advance of acceptance, or, when an advance
report is not possible, within 48 hours after acceptance, to the appropriate
supervisor, if he is not otherwise aware of the acceptance, and to the
appropriate Standards of Conduct counselor or deputy counselor.
(3) Naval personnel who receive gratuities, or have gratuities
received for them in circumstances not in conformance with the standards
of this section, must promptly report the circumstances to the appropriate
supervisor for a determination as to the proper disposition. The appropriate
supervisor must consult with the Standards of Conduct counselor or deputy
counselor.
(4) Procedures with respect to ROTC staff members are set
forth in DOD Directive 1215.8.
h. Receipts in connection with official travel.
(1) The acceptance of accommodations, subsistence, or services,
furnished in kind, in connection with official travel from sources other than
those indicated in subparagraph 6g(1), is authorized only when the individual
is to be a speaker, panelist, project officer, or other bona fide participant
in the activity attended and when such attendance and acceptance is authorized
by the order-issuing authority as being in the overall government interest.
(2) Except as indicated in subparagraph 6h(1), naval personnel may
not accept personal reimbursement from any source for expenses incident to
official travel, unless authorized by their commanding officer or the head of
their activity, consistent with guidance provided by the appropriate Standards
of Conduct counselor (pursuant to 5 USC 4111 or other authority). Rather,
reimbursement must be made to the government by check payable to the
Treasurer of the United States. Personnel will be reimbursed by the govern-
ment in accordance with regulations relating to reimbursement.
(3) In no case must naval personnel accept reimbursement,
either in kind or in cash, which is extravagant or excessive in nature.
(4) When accommodations, subsistence, or services in kind are
furnished to naval personnel by nongovemment sources, consistent with the
subsection, appropriate deductions must be reported and made in the travel,
per diem, or other allowance payable.
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