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activity or by purchase, the date and file number
of the Navy Resale and Services Support Office’s
letter of authority must be included on the requisi-
tion or purchase order.
Concessions
Grant no concessions! You are prohibited
from granting concessions or making any other
arrangements with dealers or tradesmen in which
vendors are allowed to make sales by agreement
to pay a portion of their profits to your com-
missary or to receive payment for articles sold by
invoicing them to the commissary. Remember, as
a senior Ship’s Serviceman, you will have several
other Ship’s Servicemen working for you who will
have direct contact with vendors. Most of the
vendors are “straight shooters,” but you should
always impress on your people the chance that
they will come up against that one “super
salesperson.” All it takes is one infraction in
dealing with commercial vendors and your con-
trol over your commissary and your subordinates
will be seriously affected. With duty assignments
rotating as often as they do, you must constantly
hold training for both your experienced people
and your new ones. You should cover the Navy’s
Standards of Conduct in all training sessions.
Vending Machines
Vending machine services, such as those for
candy, cigarettes, and beverages, may be con-
sidered a necessary convenience for your com-
missary and your personnel. Vending machines
in a Navy commissary can be operated only by
the local Navy exchange.
Portable Fire Extinguishers
Portable fire extinguishers that do not bear the
approval label of recognized testing laboratories
cannot be procured for use in your commissary.
Sample Merchandise
The solicitation or acceptance of free sample
merchandise is strictly prohibited in Navy com-
missaries. Remember, product evaluation and
product selection are handled at the regional and
divisional level only. For more detailed informa-
tion on these restrictions, consult the Commissary
Operating Procedures Manual, NAVRESSOINST
4065.23, and follow the prescribed recommenda-
tions.
Bonus Coupons
The use of bonus coupons is prohibited in
Navy commissaries. Bonus coupons usually enter
commissaries in shipping cases. These coupons are
usually directed toward the personal benefit of
military or civilian employees assigned to the
commissary.
Warn your commissary personnel that bonus
coupons are strictly prohibited. These coupons are
not a part of the resale unit and are intended for
redemption in the form of gift premiums by com-
mercial store proprietors or employees. Dispose
of these coupons by donating them to charitable
organizations, such as Navy Relief. (You can also
dispose of them by supervising their destruction.)
At any rate, give no special preference to the pro-
curement, display, or handling of any merchan-
dise containing bonus coupons.
Bonus Merchandise
Acceptance of any bonus merchandise you
receive, such as cameras and watches, that is not
authorized as a commissary resale item is strictly
prohibited in your Navy commissary. However,
you can accept reductions in the unit price of
authorized stock items when the extra merchan-
dise is the same type of merchandise you have
ordered. For example, if you ordered 250 cans of
canned milk and the vendor sends 300 cans for
the same price, you can accept this type of
authorized merchandise as a price reduction. Any
national commercial promotions, such as
customer drawings, must be carefully screened
and handled according to strict regulations.
RECEIPTS
All resale merchandise, miscellaneous
supplies, and services procured and received by
the Navy commissaries during day-to-day opera-
tions are classified as receipts. All receipts must
be accounted for. Receipts of resale merchandise
should be accounted for by appropriate entries
made to the Journal of Receipts (CS 35). Receipts
of miscellaneous supplies and services should be
accounted for by appropriate entries made to the
CS Trust Fund Accounts, Receipts and Expen-
ditures Ledger (CS 28).
Control of Receipts
Receipt items received into the receiving
branch should be verified against vendors’
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