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offices overseas. The bulletins themselves are
similar in appearance to the SSAC with illustra-
tions and specifications shown for most of the
merchandise. Orders should be prepared and sub-
mitted in exactly the same manner as they are for
merchandise ordered through the U.S. area con-
tract bulletins. Delivery will be made by the
vendor directly to the ship or pier. Dealers’ bills
should be paid according to instructions provided
by the fleet or force commander.
Simplified Requisition and
Purchase Procedure
Occasionally, you may find that an item you
desire for your ship is not listed in either the
Contract Bulletin or the SSAC. The item maybe
something that a crew member has requested or
a new product that a vendor has brought to your
attention. As long as the item has been authorized
for ship’s store stock, and the purchase value does
not exceed $10,000 or the current unit cost limita-
tion, you can procure the item for the ship’s
store.
You must prepare an Order for Supplies or
Services/Request for Quotations (DD 1155)
for this stock instead of the Requisition and
Invoice/Shipping Document (DD 1149). (Your
NAVSUP P-487 gives specific information on the
preparation and submission of the DD 1155.) You
must then submit the DD 1155 to the nearest
Navy Resale and Services Support Office fleet
assistance team for screening and processing. The
purchasing department of the supply activity will
then negotiate a contract by completing the
DD 1155 and by having the merchandise shipped
to your ship or made available for your pickup.
You should not use this procedure if a similar and
acceptable item is available to You in the official
procurement publications.
exchanges should be taken up as Receipts from
Purchase on all applicable records. Bills rendered
by the Navy exchanges must be certified as to
receipt and acceptance of material in the same
manner as commercial dealers’ bills. Refer to your
NAVSUP P-487 for details on the document
distribution and payment procedures for this type
of purchase. You should also refer to your NAV-
SUP P-487 for additional details on procedures
you can use to procure foreign merchandise
through your Navy exchange.
Cash Purchases
Under emergency conditions and when the
suppliers will not accept the Order for Supplies
or Services/Request for Quotations (DD 1155),
the imprest fund may be used to purchase cost
of operations items such as buttons and zippers.
Your use of the imprest fund must be in accord-
ance with your NAVSUP P-485. Procurement
procedures for cash purchases are outlined in your
NAVSUP P-487. You should consult both
publications before you take any procurement
action for this type of purchase.
Open Purchase
As a general rule, you should NEVER use this
procurement method. Supply management inspec-
tions (SMIs) are continually uncovering discrepan-
cies associated with the misuse of the open
purchase method. You must avoid the open
purchase method of procurement for ship’s store
stock except in cases of emergency as defined in
the NAVSUP P-487. If you attempt to use this
procurement method outside the guidelines set
forth in NAVSUP P-487, you will eventually get
caught by an SMI audit, Illegal use of the open
purchase method for procurement of ship’s store
stock is simply a risk you cannot afford to take.
Navy Exchanges
Dealing with Sales Representatives
When the procurement sources discussed
earlier are not available to you, you can purchase
limited quantities of authorized items of ship’s
store stock from Navy exchanges. You should use
an Order for Supplies or Services/Request for
Quotations (DD 1155) for this type of transaction.
On the DD 1155, you must cite the paragraph
number listed in your NAVSUP P-487 in the
block labeled Contract No. Purchases from Navy
Most vendors listed in the Contract Bulletin
(and many who are not listed) have sales repre-
sentatives who visit the various ship’s store
offices during in-port periods. The first three
people you will see on your quarterdeck when you
return to port will usually be ship’s store sales
representatives. When, if, and how your office
chooses to deal with commercial salespersons will
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