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due the member upon his or her discharge or separation.
This information will be printed on the member’s Leave
and Earnings Statement (LES) in the Remarks section.
It will first appear 4 months before the member’s EAOS
date and will be repeated monthly through the month of
discharge.
DOCUMENTS REQUIRED
FROM THE PERSONNEL
DIVISION
The personnel division is required to prepare the
following documents and forward them in the quantity
shown to the disbursing office for processing:
Detaching (Departing) Endorsement to
Orders—Original and two copies
DD 214, Report of Separation
Duty—Original and all copies
Release orders—One copy
from Active
COMPUTATIONS OF FINAL PAYMENT
REQUIRED FROM THE DISBURSING
OFFICE
The disbursing division is responsible for making
the final computation of pay due. However, certain
preliminary actions must be completed before your
disbursing office can compute a member’s final pay
due.
Preliminary Steps
First, all allotments should have been stopped by
now, based on the notification of separation or discharge
the disbursing office received from the personnel
division. Next, if the activity has Master Military Pay
Account (MMPA) access, it should have provided a
Forecast Separation Pay Computation (FSPC). The
FSPC will be used in conjunction with the member’s
separation processing. If the activity does not have
MMPA access, it is required to do the processing
manually. Of course, your disbursing office must also
have received the member’s detaching endorsement,
DD 214, and release orders from the personnel division,
as described in the preceding section.
Steps for Processing Separations or
Discharges
Once you have the required documentation, you
cart start the procedure for processing the member’s
separation or discharge. Take the following steps in the
order listed:
1.
2.
3.
4.
5.
6.
7.
8.
Remove the LES from the payroll file.
Post all regular and special payments in the
Payments block of the LES that have not been
reflected on the Payments Posted Since Last
LES field.
Use a locally produced worksheet to determine
the final payment on separation. (See figure
9-1 for a sample worksheet.) Make
annotations on the worksheet from those made
on the LES or any other documents on hand
that have not yet been transmitted to
DFAS—CL. File your original worksheet in
the member’s Personal Financial Record
(PFR), and provide the member with a
copy.
Adjust the leave balance. Make sure to
account for the last period of leave as indicated
on the detaching endorsement, separation or
retirement leave, and any time not served
(excess leave and UA).
If recoupment of a bonus or continuation pay
is necessary, obtain the daily rate from
DFAS—CL, if possible. If you cannot obtain
the rate from DFAS—CL, a local computation
should be made.
R e v i e w t h e N A V C O M P T 3 0 7 1 A ,
Miscellaneous Memoranda Record, and make
checkage from the member’s final pay for any
deductions held in abeyance.
Pay all amounts due through the date of
discharge, less 28 percent FITW on taxable
items of separation pay and 4 percent SITW
on those items, if the member is subject to
state withholding taxes.
All other taxable
items, such as basic, special, and incentive
pay, should be taxed based on the aggregate
amount for the month using the normal tax
tables.
Do not pay doubtful entitlements. Annotate
the NAVCOMPT 3071A to indicate why the
entitlement was doubtful and include all
pertinent facts.
9-2
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