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financial returns. The primary purpose of the schedule
is to report the detailed deposit transactions included on
the SF 1219, Statement of Accountability. The
schedule also serves as a transmittal for deposit
documents and provides a detailed listing of those that
remain unconfirmed.
It is imperative that the DO take follow-up action
whenever a confirmation copy of a deposit is not
received from the depositary in reasonable time. The
definition of reasonable time should be based on past
experience. In other words, reasonable time should be
the time it usually takes for this transaction to take
place—from the date the deposit is mailed to the
depositary until the date the confirmed copy is received
by the disbursing unit. Afloat DOs must also allow for
the ship’s movement schedule and the location where
the deposit was mailed. In any event, follow-up action
must be initiated within 45 days from the date of
mailing.
SUMMARY
Following the proper procedures of accountability
cannot be overemphasized. The requirements for
proper appointment and monitoring of all positions
involved in the handing of funds and accountable
instruments must be followed at all times. Detailed
procedures have been established to allow for the
maximum protection of the individuals in these
positions and the Navy.
This chapter is just an overview of the most often
encountered positions and some of the associated duties
and responsibilities. After studying the information in
this chapter, you should be aware of and appreciate the
complexity of the principle of financial accountability
and how accountability is mandatory and intrinsic to
every disbursing operation. For more information
regarding financial accountability, see the DODFMR,
Volume 5.
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