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Q18.
When transferring an examination under a letter
of transmittal, what manual provides guidance
for certifying a person’s eligibility for access to
classified materials?
STOWAGE OF EXAMINATIONS
The official who is responsible for the stowage and
custody of examination materials must meet the
requirements of paragraph 601, BUPERSINST
1430.16. The color of the plastic envelope identifies
t h e
c l a s s i f i c a t i o n
o f
t h e
e x a m i n a t i o n s:
SECRET— RED; CONFIDENTIAL— BLUE; and
FOR OFFICIAL USE ONLY (FOUO)— BLACK.
Both upon receipt and before administration, all
examination envelopes should be inspected for
evidence of tampering.
All examination materials should be stowed in a
safe, vault, or some other locked space secured with a
three-tumbler combination lock. The lock should be
accessible only to an official who meets the
requirements of paragraph 601, BUPERSINST
1430.16.
E x c e p t a s s p e c i f i e d i n p a r a g r a p h 6 0 1 ,
BUPERSINST 1430.16, examinations or performance
tests must not be available to enlisted personnel
authorized to participate.
Q19.
The official who is responsible for the stowage
and custody of examination materials must meet
the requirements stated in what instruction?
Q20.
What is the classification of an examination
enclosed in a red plastic envelope?
Q21.
What is the classification of an examination
enclosed in a blue plastic envelope?
REPORT OF LOST OR COMPROMISED
EXAMINATIONS
If a loss or a compromise of a Navywide
a d v a n c e m e n t - i n - r a t e e x a m i n a t i o n , a n E - 3
apprenticeship examination, or a performance test is
discovered or circumstances indicate that loss or
compromise is possible, forward a preliminary report
to COMNAVPERSCOM (PERS-852 or PERS-862),
with a copy to NETPDTC and the administrative
superior using Report Symbol OPNAV 5510-6B for
further direction. In amplification of the preliminary
report, convene a judge advocate general (JAG)
investigation submitting advance copies of the
c o m p l e t e d r e p o r t t o C O M NAV P E R S C O M
(PERS-852 or PERS-862) and NETPDTC.
Q22.
In case of lost or compromised examination
materials or of evidence that loss or compromise
is possible, what actions must be taken?
EXAMINATION ADMINISTRATIVE
PROCEDURES
As examination time approaches, certain
administrative matters should be completed. About 2
m o n t h s b e f o r e t h e s c h e d u l e d e x a m i n a t i o n
administration date, the senior member of the
examining board should meet with the other board
members. During this meeting, board members should
review the directives that apply to the advancement
cycle and discuss any new procedures introduced into
the system. The applicable NAVADMIN message for
the examination cycle will contain any new procedures
or instructions. They should also discuss board
members’ and proctors’ responsibilities during the
administration of the examination. During this
meeting, board members should make the following
preliminary arrangements:
Arrange for sufficient space to accommodate
examinees comfortably.
Assign proctors to help administer the
e x a m i n a t i o n s ( 1 p r o c t o r f o r e v e r y 25
candidates).
Ensure all board members are aware of the time
and place at which the examination is to be
administered.
Ensure all materials required to administer the
exam are available.
Provide secure stowage for examinations and
related examination materials.
Ensure a copy of the latest examination
instructions, the latest NAVADMIN message,
and the general and verbatim instructions are
available.
Approximately 10 days before the scheduled date
of the examination, the examining board will receive
worksheets for all candidates. At this time, the
examining board will:
Ensure that an examination is available for each
candidate with a worksheet. If necessary, obtain
an examination. Comply with paragraph 709,
BUPERSINST 1430.16, concerning duplicate
use of an examination or order of a substitute
examination.
6-11
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