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return to the examination area. The examining
proctors will collect all examinations booklets,
ensuring the worksheet, answer sheet, and scratch
paper is in each booklet. Upon conclusion of the
emergency situation, candidates will return to the
examination area and await further instructions.
Q9. During the administration of Navywide
advancement examinations, 1 proctor should be
provided for a maximum of how many
candidates?
Q10. What enlisted paygrades may serve as proctors
for E-4 through E-7 Navywide advancement
examinations?
Q11. For information on assigning proctors for
Navywide advancement examinations, you
should refer to what publication?
EXAMINATION COMPLETION
PROCEDURES
Upon completion of the examination, candidates
must turn in all examination materials to a proctor as
they exit the room. The proctor will collect all
examination material, ensure that the answer sheet is
complete, and that all items circled by the candidate on
the worksheet are clearly understood so that
corrections or additions may be made by the ESO.
Corrections should be made to the answer sheet based
on the Advancement Manual.
Before forwarding answer sheets, the ESO will
review all answer sheets for accuracy and
completeness. The ESO will resolve all items circled
by the candidate on the worksheet, and check each
entry and blackened circle for accuracy with the
exception of the answer portion of the answer sheets.
Turn verified answer sheets over to the person
designated to prepare the transmittal for forwarding to
NETPDTC. Only officers, designated chief petty
officers (E-7/8/9), and designated civilian employees
may handle the answer sheets until they are deposited
as registered mail in the U. S. postal system or
government contracted overnight delivery.
As the candidates leave the examining room, a
proctor should ensure the candidates have taken the
following actions:
Transferred all information from the worksheet
to the answer sheet.
Made no changes on the worksheets that affect
the final multiple score.
Darkened in the circles properly below each
response area.
Turned in all testing materials, including scratch
paper.
EXAMINATION ACCOUNTABILITY
AFTER THE EXAMINATION
After the examination has been administered, all
examination booklets, used and unused, and scratch
paper are destroyed. They are destroyed by burning or
by alternate methods as outlined in the Department of
the Navy Information Security Program Regulation,
SECNAVINST 5510.36, and other pertinent
directives.
Examinations must be destroyed in the presence of
at least two witnesses—officers, chief petty officer
(E-7/8/9), or designated civilians.
Q12. After the administration of Navywide
examinations, all examination booklets, used
and unused, and scratch paper must be destroyed
as outlined in what instruction?
PREVENT DISCREPANCIES
Preventing discrepancies is the responsibility of
every ESO. The best practice to keep discrepancies at a
minimum is to follow the steps listed below:
First, obtain the information for completing the
Worksheet from the service record.
Second, verify the information against the
Enlisted Master File (EMF) or command EDVR
Third, if there is a disagreement between the
information in the service record and the EMF,
determine which is correct and then either enter
the correct information in the service record or
submit corrections to update the EMF.
Fourth, have candidates verify and sign
worksheets before exam day. Errors candidates
discover on their worksheets can be checked,
verified, and corrected before exam day.
Finally, after the member takes the exam, verify
the information from the worksheet was
correctly copied to the answer sheet; this would
include verifying the bubbles were correctly
filled in on the answer sheet.
NOTE: Use
proctors to help verify the information was
correctly transcribed to the answers sheets as
they are turned in at the exam sites.
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