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FORWARDING OF EXAMINATION
MATERIALS TO NETPDTC
After the examination, all completed answer
sheets are handled and stowed as described in the
Advancement Manual.
Forward examination returns for each paygrade to
NETPDTC by U.S. registered mail or government
contracted overnight delivery within 7 working days
after the administration of the examinations. The
answer sheets and report of destruction/administration
must be sent to NETPDTC by a letter of transmittal.
Do not fold or staple answer sheets. Protect answer
sheets with cardboard backing. The total number of
examinations reported as destroyed or transferred must
match the total number in the Examination Packing
List (fig. 6-2). The number reported must also include
examinations received from other commands. Verify
the number of answer sheets against the number on
the transmittal letters. A common mistake is when
the letter is prepared before the exam is given and then
a candidate does not take the exam and the candidates
name is left on the letter. Ensure names and numbers
on the letters match the answer sheets.
Separate letters of transmittal, assigned Report
Symbol COMNAVPERSCOM 1418-1, should be
prepared for each paygrade. The letter of transmittal
should list all used, unused, or transferred
examinations, including the rate abbreviation,
examination series, and examination serial number.
The letter should list candidates alphabetically by
name on enclosure (2), as shown in figure 6-4. When
personnel from more than one activity have been
examined, the candidates should be grouped by
activity, as shown on enclosure (2) of the transmittal
letter.
NOTE:
Transmittal letters for February and
August reserve examinations should contain answer
sheets for all paygrades. Do not prepare separate
letters.
The original letters of transmittal are sent to
Commanding Officer, NETPDTC (N322), 6490
Saufley Field Road, Pensacola, FL, 32509-5126, by
registered mail or government contracted overnight
delivery. Copies of the report of destruction should
NOT be sent to COMNAVPERSCOM or the
command’s administrative superior unless otherwise
directed. The answer sheets should NOT be folded or
stapled and should be enclosed in cardboard backing
for protection.
The command must keep copies of the reports of
destruction and receipts for transfer of examinations
on file as an official record for 2 years.
POST-EXAMINATION PROCEDURES
Learning Objectives: Identify the post-examination
procedures to be followed; identify the procedures to be
followed when requesting substitute examinations.
After the examination cycle, certain procedures
must be followed. These procedures ensure that
examination results are received for each candidate
and that candidates selected for advancement are
advanced correctly. They also ensure that service
record entries are completed properly.
RESULTS OF NAVYWIDE ADVANCEMENT
EXAMINATIONS
After the examination, the candidates and the
commands anxiously await the examination results.
NETPDTC publishes the E-4 through E-6 exam
results. Commands receive the results approximately
3 months after the candidates take their examinations.
Chief petty officer candidates normally wait
approximately 2 months for SELECTION BOARD
ELIGIBILITY results. They then wait another 4
months, while the selection board completes the
selection process, to find out whether they are
SELECTEES. Senior and master chief petty officer
candidates are recommended and nominated in
November of each year. They normally find out
whether they are selectees about 6 months later.
NETPDTC issues examination results and
advancement authority to individual commands by the
Examination Status Verification Report (ESVR),
Rating Change Authorization (RCA), data mailer,
message, or letter. The examination results forwarded
to each command consist of the ESVR, RCA, and
Examination Profile Information Form. (See figs. 6-5
through 6-7.) Results for candidates who took a
substitute examination are normally issued by data
mailers (data mailers provide the same information as
the Examination Profile Information Form (fig. 6-7)
but include examination results). Once the RCA and
the ESVR are verified, they should be posted on the
command’s bulletin board.
Examination Status Verification Report
The ESVR (fig. 6-5) lists all personnel not listed on
the RCA whose status is one of the following:
Selectee
6-12
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