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ASSIGNMENT 1
Textbook Assignment:
“General Administration” and “Security,” pages 1-1 through 1-16.
1-1.
1-2.
1-3.
1-4.
1-5.
Identify the four major areas that
you should be familiar with when
handling naval correspondence.
1.
Letters, messages, files, and
instructions
2.
Preparation, routing, filing,
and subject classification
3.
SSIC, priority, security
classification, and subject
matter
4.
Security classification,
format, precedence, and file
procedures
What effect does the quality of the
correspondence you prepare have on
others?
1.
Forms impression of the typist
2.
Forms impression of the office
3.
Forms impression of the command
4.
Each of the above
You may use a standard letter when
corresponding with which of the
following outside users?
1.
NATO allies
2.
General Services Administration
3.
Military contractors
4.
Federal Bureau of Investigation
What aspect of a multiple-address
letter distinguishes it from a
standard letter?
1.
The signature block
2.
The subject line
3.
The arrangement of the text
4.
The handling of the addressees
An endorsement may either comment
on the basic letter or any earlier
endorsement.
1.
True
2.
False
1-6.
1-7.
1-8.
1-9.
1-10.
What is the purpose of a
memorandum?
1.
To issue directives
2.
To correspond informally within
an activity
3.
To provide a record of a
conversation
4.
To reply to official
correspondence
When, if ever, may a business
letter be used within DOD?
1.
2.
3.
4.
When corresponding with the
Secretary of the Navy
When corresponding with the
Coast Guard
When the occasion calls for a
personal approach
Never
Which of the following types of
messages should be used when the
drafter does not need to inform the
addressee of the other
addressee(s)?
1.
Single-address
2.
Multiple-address
3.
Book
4.
General
What annex of the NTP 3(I) governs
the rules and general regulations
for the preparation of GENADMIN
messages?
1. A
2. B
3. C
4. D
The message text format (MTF)
allows for a total of what number
of messages per disk?
1.
10
2.
20
3.
30
4.
50
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