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Indent two spaces from the left margin for each
prefix; for example, TC, DC, PRES, ACCUSED,
WITNESS, Q, and A. The second and subsequent
lines should be typed flush with the left margin.
Examples are as follows:
TC: I object to the last question of the defense on
the grounds that it calls for an opinion on the part of
the witness.
Q. Could you please relate, to the members of the
court, the circumstances surrounding the burglary on
the evening in question?
NUMBERING PAGES
Number pages in the center of the page 1/2 inch
(three lines) from the bottom of the page. If, during
the course of transcribing the record, you accidentally
skip a page number or duplicate a page number,
correct the error as follows:
SKIPPED PAGE NUMBER—for example,
numbers jump from 18 to 20, but nothing has
been omitted from the transcript.
18
There is no page 19
Next page 20
NUMBER DUPLICATED OR EXTRA PAGE
TO BE INSERTED—use the preccding page
number plus an “a” as in “19a.” At the bottom of
the preceding page, type:
19
Next page is 19a
On the inserted page, type:
19a
ABBREVIATIONS
Unless a word or acronym is actually spoken as
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an abbreviation; for example, BM1, USS, or U.S.
Navy, only the following abbreviations are
authorized. Keep in mind that you use the first four of
these abbreviations only as prefixes to statements and
they are not authorized for use in the text or when
transcribing gestures or motions. The last five may he
used in the text of the record:
TC:
DC:
PRES:
MJ:
Mr.
Mrs.
U.S.
USS
Dr.
Trial counsel
Defense counsel
President
Military judge
Mister
Mistress
United States
United States Ship
Doctor
GRAMMAR AND PUNCTUATION IN
TRANSCRIPTION
You have previously studied general punctuation
in chapter 1. Certain rules are covered here because
you have a greater need to be familiar with them in
legal work than in typing correspondence.
Use the apostrophe (’) to form contractions; to
form possessives of nouns (but not of pronouns); as a
single quotation mark; to express feet and minutes;
and to form the exclamation mark (unless your
typewriter or computer keyboard has an exclamation
mark on its keyboard). You form the plurals of letters
and of numbers by adding ’s. Within a word the
apostrophe is written without spaces. Examples: It’s
not true that a company reported its change of policy.
Boys’ and girls’ camps are advertised in this month’s
issue. Appellate is spelled with two L’s.
Two spaces must follow a question mark (?) that
appears at the end of a sentence. However, in the rare
instances that the question mark appears within a
sentence, leave only one space after the question
mark. Examples: Q. Can he do it? or anyone? Q.
What was the percentage of interest you paid?
Do not leave spaces between brackets [ ]and the
matter enclosed. In the event the matter appearing in
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