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Figure 2-6.—Check-out card.
easy reference. Figure 2-6 is a sample of a check-out
library. An easy way to do this would be to stamp each
card.
l Sign-out list—This system is effective for use in
a small library and consists of a simple sign-out sheet
with space provided for individuals to enter the date
material is checked out, the title of the material, the
individual’s name, and the individual’s office and/or
command. The sign-out sheet should be kept in a highly
visible location where it will remind people to sign for
the books they are borrowing. Near the door of the
library would probably be the best location. Figure 2-7
is a sample of a sign-out list.
Whether you use one of these suggested systems or
some other system, the system that is used can only be
effective if it is actively controlled by the person who
is in charge of maintaining the library.
In addition, it is a good idea to have each volume
identified in some way to show that it came from your
individual volume or item with the return mailing stamp
used by your office or command. This maybe time-con-
suming initially, especially if none of the volumes have
been previously identified. On the other hand, it is an
easy task to stamp each new item on the three outside
closed book edges and on the margins of pages 1 and
101—a common library practice—as soon as you re-
ceive them.
The need to maintain a reliable and effective means
of accountability for the materials contained in the law
library can be appreciated when you consider the high
cost involved in replacing lost or damaged legal refer-
ence materials.
Ordering Materials
From time to time, you will probably discover that
some of the books or materials contained in your library
have been lost or damaged. When this occurs, you
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