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and expenditures of the mess from which the financial
condition of the mess can be determined at any time.
The treasurer must submit a statement of the accounts
of the mess to the commanding officer at the end of the
month. The statement must show in detail the money owed
by or to the mess, mess receipts and expenditures, and any
contracts entered into for future deliveries of supplies.
The
Nonappropriated Fund Accounting
Procedures, NAVSO P-3520, prescribes general
financial management policies and principles governing
nonappropriated fund activities and the applicable
portions governing the financial management of private
messes afloat.
Additional local controls may be
established if desired.
ACCOUNTING RECORDS
It is necessary to keep accounting records to be able
to account for every transaction that has occurred.
These records are also used in the preparation of the
monthly financial operating statement for messes afloat
at the end of the quarter. All mess records are retained
for a period of 3 years.
Records of Collections and Expenditures
These records reflect all collections (or receipts) and
expenditures of cash and checks. They are not used to
record funds due or owed or the dollar value of materials
received or expended. See figures 3-2 and 3-3.
Figure 3-3.—Record of expenditures.
3-7
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