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Figure 2-6.—Dummy invoice to cover excess shipment using DD Form 1149.
It will also be used as the source document for posting
the excess receipt. After the preparation of the dummy
invoice document, the receipt inspector and bulk
storeroom storekeeper will circle the excess quantity
received, then both will sign and date the document.
Forward the documents to the FSO.
Overages From a Commercial Source.— When an
overage occurs from a commercial vendor, the receipt
inspector and bulk storeroom custodian will sign only
for the requested quantities on the receipt documents
and forward the documents to the FSO. Any excess
quantities will be returned to the vendor.
RECEIPTS WITHOUT INVOICES.— When
food items are received without invoices or unpriced
invoices, a dummy invoice will be prepared and the food
items will be taken up at the last receipt price as shown
on your current NAVSUP Form 335. When the price
invoice is received, the receipt unit price rounded off to
the nearest cent will be the unit price for the item. A
cross-reference will be made on the priced invoice to its
related dummy invoice and, if required, an additional
line entry will be posted on the NAVSUP Form 367 for
any difference.
ERRONEOUS INVOICES.— An erroneous
invoice is an invoice where the invoice quantity times
the unit price does not equal the total dollar value.
Erroneous Invoice From a Navy Source.— When
an invoice is received containing an error of $5 or more,
a corrected or credit invoice will be requested from the
issuing activity.
The error is lined through on the
original receipt document (fig. 2-7), without erasing the
erroneous figure and the correct amount will be inserted
and posted to the NAVSUP Form 1336 and the NAVSUP
Form 367. Upon receipt, the corrected or credit invoice
will be filed with the retained records. Errors of less
than $50 will be posted as is to the NAVSUP Form 1336
and the NAVSUP Form 367. The difference will be
absorbed in the price adjustment at the end of the
accounting period.
2-6
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