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COMPLIMENTARY CLOSE.– Use Sincerely for
the complimentary close of a business letter. Start
typing at the center of the page on the second line
below the text.
SIGNATURE.– Start all lines of the Signature
block at the center of the page beginning on the fourth
line below Sincerely. Type or stamp the following
information: (1) the name of the signer in all capital
letters, (2) military grade (spelled out), and (3)
functional title.
NOTE: Refer back to figure 4-7, the sample
letter to police or fire departments, for an example of
a business letter.
PUBLICATIONS
The following publications should be maintained
at each recruiting station:
Basic Military Requirements, NAVEDTRA
10054
Military Requirements for Petty Officer Third
Class,
NAVEDTRA 12044, Military
Requirements for Petty Officer Second Class,
NAVEDTRA 12045, Military Requirements
for Petty Officer First Class, NAVEDTRA
12046, Military Requirements for Chief Petty
Officer,
NAVEDTRA 12047, Military
Requirements for Senior and Master Chief
Petty Officer, NAVEDTRA 12048
Navy Guide for Retired Personnel and Their
Families, NAVPERS 15891
Navy Driver’s Handbook, NAVFAC MO 403
Current ZIP Code Directory
City directories (if available)
Naval Reserve Officer Training Corps
(NROTC) Bulletin for the current year
DIRECTIVES
Directives required in the recruiting station take
the form of instructions and notices. Our recruiting
manual and the Science and Arts of Navy Recruiting
Manual, COMNAVCRUITCOMINST 1133.6, are
both instructions. Check the current
COMNAVCRUITCOM Notice 5215 for a full listing
of effective instructions and notices that you should
have on file in the recruiting station. It is important
to keep these instructions up to date, make required
changes as they are received, and watch for
cancellation instructions. Wrong information is worse
than no information.
Instructions
Instructions remain in effect until they are
superseded by another instruction or otherwise
canceled by the issuing authority. When filing new
instructions, look for the cancellation paragraph. It
will tell you what instruction it is replacing or
superseding.
Notices
Notices should contain a cancellation date in the
upper right-hand corner. They are to remain in effect
for no longer than 1 year. A monthly purge of notices
is recommended to avoid using outdated information.
One of the most important notices in the recruiting
station is the annual goaling notice. This notice not
only details goals, but also may give important policy
information for the fiscal year.
CLAIMS AND REQUEST PROCESSING
Claims and requests must be handled quickly and
accurately. The following paragraphs will cover two
of the most recurrent claims and requests in recruiting,
the OPE claims and requests for recruiting
recognition. Since both involve the expenditure of
government funds, you should carefully review all
submissions for which you are responsible.
OPE Claims
Joint Federal Travel Regulations (JFTR), NAVSO
P-6034, provides reimbursement of OPE for military
personnel whose primary assignment is to perform
recruiting duty and who have incurred specified
expenses in the course of those recruiting duties.
Eligibility for this entitlement includes personnel other
than recruiters, such as the CO, XO, EPO, CR, and
ZS who, in the performance of their duties, are
functioning as recruiters. Support personnel are not
authorized reimbursement under the provisions of
OPE.
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