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DEPARTMENT OF THE NAVY
NAVY RECRUITING STATION
123 Main Street
Any City, Florida 32507
5000
Ser: NRS 101
5 January 1995
From: Recruiter-in-Charge, Navy Recruiting Station, Any City, FL 02503
To:
Chief Recruiter, Navy Recruiting District, Big Town, FL 03459
Via:
Zone Supervisor, Central Zone, Chiefsburg, FL 06804
Subj: NAVAL LETTER FORMAT
Encl: (1) Material enclosed
1. This sample of a naval letter is provided for your use. The station information is centered as
on letterhead. The number 5000 is the SSIC file number for general administration. The serial
number is not required at the station level, but all naval letters should include the originator’s
code. The originator’s code is decided upon locally. A good idea would be to use NRS and
your station identification number.
2. Leave three lines after the end of the letter contents, then type the name of the individual
who will be signing the letter centered on the fourth line.
I. M. SAILOR
Figure 4-9.—Standard naval letter.
Business Letter
Use the business letter to correspond with
agencies or individuals outside the Department of the
Navy who are unfamiliar with the standard naval
letter. The business letter also may be used for
official correspondence between individuals within the
Department of the Navy when the occasion calls for
a personal approach.
LETTERHEAD.– Because the business letter has
no From block, every copy that goes to addressees
outside your activity must have a letterhead printed,
typed, stamped, or reproduced from the original to
show its origin.
TEXT.– Normally,
business letters are
single-spaced within paragraphs with two spaces
between paragraphs. Don’t number paragraphs.
Indent the first lines of subparagraphs, which you may
letter and number in standard letter fashion.
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