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Page Title: Recordkeeping and Follow-Up
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Always Leave On a Positive Note Regardless  of  the  results  of  a  visit,  leave  on  a positive  note.  If  the  visit  was  less  than  satisfactory,  let them know you have faith in their ability to overcome the  problems. RECORDKEEPING  AND  FOLLOW-UP You  should  organize  your  reports,  logs,  and  station visit sheets so everything you need on a station is easily accessible. We’ll   describe   two methods   of recordkeeping that can help in your organization and follow-up   endeavors. Station Folders Many   ZSs   keep   individual   station   folders. Everything on that station can be filed there. As an example, you can put station visit sheets on one side and all reports and applicable correspondence on the other. This way, you only need to take one folder with you on the road. Zone  Notebook Most ZSs have some sort of zone notebook, even if they use individual station folders. The zone notebook should  include  current  and  past  reports,  logs,  and information pertinent to the zone. You may want to include a section for each station instead of using the folders. The advantage is having all information in one reference  volume.  The  disadvantage  is  the  notebook may  end  up  quite  cumbersome. NAVY  RECRUITING  STATION INSPECTION AND DISCREPANCY CORRECTION  PROGRAM The   purpose   of   the   Navy   recruiting   station inspection  and  discrepancy  correction  program  is  to identify  all  zone,  station,  and  recruiter  deficiencies  and make  sure  corrective  action  is  taken  through  a systematic  plan.    Necessary  training  can  then  be conducted  to  resolve  those  deficiencies.  When  problems or  discrepancies  are  noted  during  a  visit  or  an inspection, corrective plans must be initiated to cover all  major  problems.  Major  problems  are  defined  as those  that  affect  production,  recruiter  development, and/or  NRS  operations  that  must  be  corrected  in  a timely  manner.    The   program   includes   inspections conducted by the Mobile Inspection and Training Team (MITT),   and   periodic,   turnover,   and   production inspections.  We’ll  cover  each  inspection  and reporting  requirements. MOBILE  INSPECTION  AND  TWINING TEAM related The  MITT  is  made  up  of  experienced  recruiting managers who   identify   problems   and   provide on-the-spot training and suggested corrective action. MITT inspections are scheduled every 12 to 24 months, with every 18 months being the norm. Scheduled MITT inspections are published in advance and conducted using the MITT checklist that is available through your Commander, Navy  Recruiting Area   (CNRA) headquarters. MITT   inspections   include   every department of the NRD. Field inspectors meet with ZSs and inspect predetermined stations within the zone. Each  station  inspected  and  the  zone  receive  an inspection  report. PERIODIC  INSPECTIONS Each Navy recruiting station (NRS) not inspected by  the  MITT  must  be  inspected  within  4  months following the MITT inspection by upper management of   the   NRD.   Authorized   inspectors   include   the commanding  officer  (CO),  enlisted  programs  officer (EPO),  chief  recruiter  (CR),  ZS  from  another  zone,  and designated CNRA inspectors accompanied by the ZS. These   inspections   are   conducted   using   the   MITT checklist. This inspection format is also used by the incoming and outgoing RINCs during a normal turnover or by the ZS before the relief of any RINC. PRODUCTION  INSPECTIONS A production inspection is designed to inspect the production portions of an NRS and is a limited purpose inspection.   NRD   COs   may   include   production inspections  as  an  integral  part  of  the  NRD’s  inspection cycle,   if   necessary. The   inspection   aids   in   the identification of problems and must be conducted when an NRS does not achieve new contract objective for 2 consecutive    months. Production  inspections  are conducted using the priority one items from the most current  MITT  checklist.  One  waiver  of  a  production inspection  may  be  given  in  writing  by  the  EPO  for extenuating circumstances for an NRS. An NRS may never go 3 consecutive months missing new contract objective   without   a   production   inspection   being conducted. Authorized inspectors include the EPO, an assistance enlisted programs officer (AEPO), the CR, or a  ZS  from  another  zone.  When  the  inspection  is 9-4

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