ASSIGNMENT   4 Textbook    Assignment: “Correspondence   and   Files,”   chapter   4,   pages   4-1    through 4-18. LEARNING  OBJECTIVE:    Identify  the types of letters and  memorandums  used by  the  Personnelman. 4-1. 4-2. 4-3. 4-4. 4-5. If  you  are  asked  to  prepare  a letter,  and  you  aren’t  sure  of the   format,   you   should   refer   to what    instruction? 1. BUPERSINST    1430.16 2. OPNAVINST    3120.32 3. SECNAVINST    5215.1 4. SECNAVINST    5216.5 What  type  of  letter  is  used  by commands    to    correspond officially    with    activities    in the    Department of   Defense   (DOD)? 1. Standard    letter 2. Business    letter 3. Speed    letter 4. Memorandum Which,   if   any,   of   the   following letters   is   considered   the   same as   a   standard   letter? 1. Business 2. Single–address 3. Multiple-address 4. None  of  the  above What   must   you   prepare   if   your command   receives   a   letter   that reflects   it   as   a   via   addressee? 1. Another    letter 2. A    multiple-address    letter 3. A    memorandum 4. An    endorsement What   type   of   correspondence should   your   command   use   to correspond   with   agencies   or individuals    outside    the Department of  the  Navy  (DON)? 1. Business    letter 2. Standard    letter 3. Personal    letter 4. Memorandum 19 4-6. What   type   of   correspondence   is used   to   communicate   within   an activity   and   is   considered   an informal   way   of   communication? 1. A   business   letter 2. A    memorandum 3. A    multiple-address    letter 4. A   standard   letter LEARNING OBJECTIVE: Identify the procedures   used for classifying and handling  correspondence. 4-7. The   serialization   of correspondence depends   on   what criteria? 1. Administrative officer’s policy 2. Executive    officer’s    policy 3. Local   practice   and   volume 4. Personnel    officer’s    policy 4-8. Which   of   the   following correspondence    should    be serialized   before   it   is   sent out? 1. 2. 3. 4. Confidential Secret Top   Secret Each  of  the  above 4-9. When   should   an   activity   start   a new    sequence of   serial   numbers to   be   used   in   the   serialization of    correspondence? 1. At  any  time 2. At   the   beginning   of   each month 3. Each   calendar   year 4. Each   fiscal   year 4-10. What    office    controls    incoming and    outgoing    correspondence aboard   ship? 1. Administrative 2. Personnel 3. Captain’s