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Refer to the glossary section of this TRAMAN
when answering some of the questions in your
nonresident training course as you will be asked about
certain terminology that deals with messages.
GENERAL INFORMATION ABOUT
MESSAGES
There are four types of classified and unclassified
narrative messages—single-address, multiple-address,
book and general message.
Single-Address Messages
A message that has only one addressee, either
action (TO) or information (INFO), is a single-address
message.
Multiple-Address Messages
A message that has two or more addressees,
whether action or information, and is of such a nature
the drafter considers that each addressee should know
the other recipients, is a multiple-address message.
Book Messages
A message that is destined for two or more
addressees but is of such a nature the drafter considers
that no addressee need or should be informed of the
other addressee(s); for example, a commercial contract
bid is a book message.
General Messages
General messages are designed to meet recurring
requirements for the dissemination of information to a
wide, predetermined standard distribution. General
messages are titled ALCOM, ALMILACT, NAVOP,
and so forth.
Because the title indicates the
distribution, it serves as the address designator in the
address line of the message heading.
To attain uniformity of format with joint
procedures, general messages are assigned, following
the general message title, a consecutive three-digit
serial number followed by a single slant and the last two
digits of the current calendar year; for example,
ALCOM 012/95. The general message title and
number/year stand alone on the line after the
classification and before the MSGID set.
Pro Forma Message
A PRO FORMA message is one that uses defined
data fields that are both man-readable and machine
processable.
This type of message is identified in the publication,
instruction, or directive establishing the message
requirement.
An example of a pro forma message is a GUARD
III request as reflected in chapter 8 of the Enlisted
Transfer Manual (ENLTRANSMAN), NAVPERS
15909E. Another example of a pro forma message is
the selective reenlistment bonus (SRB) request.
MESSAGE FORMAT
General Administrative (GENADMIN) is the U.S.
Message Text Format (USMTF) used for most narrative
messages, with the only exceptions being those
narrative messages for which a publication, instruction,
or other directive requires a different format. Annex C
of the NTP 3(I) provides rules and general instructions
for preparing the GENADMIN message format.
GENADMIN cannot be used on some messages,
such as class E, short form readdressals, tracer
messages, service messages, any message required by
a non-Department of Navy authoritative publication,
directive, or instruction.
PNs and YNs deliver message disks as previously
discussed.
MUSTER OF PERSONNEL AND
MUSTER REPORTS
According to Article 0808 of the United States
Navy Regulations – 1990, the commanding officer must
account for all personnel attached to the command
daily. Persons who have not been sighted by a
responsible senior must be reported as being absent.
Commands account for personnel by completing a
muster report. The muster report is a locally generated
report used to account for all personnel attached to the
command. This report indicates the status of personnel,
such as personnel who are on unauthorized absence
(UA), deserters, sick call, leave, and/or TAD. This
report must be accurate.
When tasked to prepare this report, you must make
sure that you verify all the information. If you have
questions about a department’s submitted muster
report, you must contact a responsible individual to
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