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personnel who are being transferred for separation, this
function is the responsibility of the last duty station, and
not the activity to which the member is transferred for
separation. Pay particular attention to the required
reenlistment recommendation entry, and other entries
that you should make on the Administrative Remarks,
NAVPERS 1070/613, page 13. Sample entries are
contained in addendum A, Separation and Reenlistment
Index of the ENLTRANSMAN. You should refer to the
MILPERSMAN.
Make sure that original and duplicate pages
required for mailing to the Bureau of Naval Personnel
(BUPERS), or other activities, are not improperly
retained in the service record. Remove misfiled page’s
and duplicate pages from the service record.
In the case of reservists, do not remove original
orders to active duty, annual training orders, disability
and mobilization affidavits, clothing requisitions,
certificates of clearance, and correspondence course
completion letters.
If the member is the subject of a request for a
Background Investigation that is still pending, your
command should notify the Commanding Officer,
Naval Criminal Investigative Service Headquarters of
separation. This separation includes discharge or
transfer to inactive Naval Reserve. The foregoing is not
applicable to pending National Agency Checks. You
should return personal documents filed for safekeeping
to the separatee.
Refer to article 5030120 of the
MILPERSMAN.
PRE-SEPARATION INTERVIEW
All enlisted personnel being processed for
separation or being transferred for separation
processing must be interviewed and counseled
concerning their reenlistment intentions. A record of the
interview must be entered on the Administrative
Remarks, NAVPERS 1070/613 of the enlisted service
record.
Refer to Article 3640470 of the
MILPERSMAN and Addendum A, Separation and
Reenlistment Index of the ENLTRANSMAN.
Additionally, the Project Operation Referral Navy
Form may be filled out on all qualified personnel
recommended for reenlistment.
Your command’s
career counselor should have these forms. Make sure
that the Navy veteran’s separation rate is included on the
card.
The command career counselors administer
the Navy
Retention/Separation
Questionnaire,
OPNAV 1910/5 (fig. 13-3), to all members in the
required separation interview before transfer for
separation.
The administrative officer administers the
questionnaire to enlisted personnel in the absence of a
command career counselor.
The PERSUPPDETs
assume responsibility for administering questionnaires
to separating personnel transferred for separation to
activities designated in Article 3640476 of the
MILPERSMAN. The questionnaires should be mailed
according to instructions provided in the Navy
Retention/Separation Questionnaire, OPNAVINST
1040.8.
CLASSIFIED MATTER, CLEARANCE
TERMINATION, AND DEBRIEFING
When military personnel are to be separated from
active duty, all classified matter held by them must be
turned in to the source from which received.
In the case of members who have had access, the
Security Termination Statement, (OPNAV 5511/14 (fig.
13-4), must be completed by members before transfer
for separation. The original OPNAV 5511/14 is filed in
the individual’s service record; and one copy is kept in
the terminating command’s files and/or the transfer
packet for a period of 2 years.
Personnel security clearance documents and the
Personnel Reliability Program (PRP) Screening and
Evaluation Record, NAVPERS 5510/3 (fig. 13-5),
should be left in “open” service records when members
are transferred from one duty station to another and
when they are released from active duty to inactive duty
in the Naval Reserve.
Such documents should be transferred to the “open”
service record on immediate reenlistment of members
according to article 5030140 of the MILPERSMAN.
When members are being discharged without
immediate reenlistment on board, such documents
should be left in the “closed” service record.
When considered appropriate by commanding
officers, personnel will be given an oral debriefing
before separation from active military service or transfer
for separation as applicable.
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