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preparation of the Receipts side, the supporting
documents for the Expenditures side should be
in your ship’s store accounts files. More detailed
coverage of these procedures is contained in your
NAVSUP P-487.
Profit and Loss Statement
(Receipts Section)
In preparation of the Profit and Loss State-
ment captions, lines C01 through C09 (Receipts),
you must return to your previous NACOMPT
153 to report line C01. Refer to figure 7-5. Line
C02 must be taken from the cashbook of your
ship’s store. Information for line C03 can only
be taken from your soft drink vending machines
(cup type and can type). Indicate the type of soft
drink machine by checking the appropriate box
in section C03 of your NAVCOMPT 153. Line
C04 is cash collected from amusement machines.
The total amount of rebate checks received from
the Navy Resale and Services Support Office for
catalog sales should be entered on line C04A.
Contributions, regardless of the source, should
be entered on line C04B. This figure should in-
clude the amounts collected as service charges and
the profits from the sales of traveler’s checks.
Line C05 covers loans that have been
authorized by NAVRESSO to cover the cost of
equipment, such as vending machines, popcorn
machines, and soft ice cream purchases. Line C05
should also include loans that have covered any
improvements to the ship’s store, the cost of
surveys, and operating losses. An official letter
request stating the purpose of the loan must be
submitted to the Navy Resale and Services Sup-
port Office. After approval, NAVRESSO will
charge the amount of the loan to the appropria-
tion Ship’s Store Profits, Navy (General Fund).
To reimburse the General Fund, the individual
ship’s store must make payments from local
profits. (Repayment instructions are provided by
NAVRESSO.) Normally, a ship is required to
repay a loan in three accounting periods. Ships
having a complement of less than 350 can request
authority to repay a loan in five installments.
Loans to cover the cost of modernizations can be
requested for a period of up to a maximum of
3 years. When approved, the loan amount should
be entered as a one-time entry on line C05 for the
accounting period in which the loan is received,
Loan repayment should be reported on line C20
of the NAVCOMPT 153. More detailed informa-
tion is contained in your NAVSUP P-487.
Line C06 covers any NAVRESSO nonreim-
bursable grants that are authorized by NAV-
RESSO to cover the cost of equipment, such as
vending machines and soft ice cream machines, or
operating losses. You should report all NAV-
RESSO nonreimbursable grants on line C06,
NAVRESSO Grants, at the end of the accounting
period in which you received authority for the
grant. Just as you did for loans, reference the
NAVRESSO letter containing the authority for
the grant. The letter from NAVRESSO authoriz-
ing the grant should be referenced in the
authorization block of the NAVCOMPT 153.
Line C07 covers any surveys to the General
Fund. Report only the amounts that were ap-
proved by NAVRESSO as a charge to Ship’s Store
Profits, Navy (General Fund). Use the amounts
you entered in lines B23 and B27 as your entry
for line C07.
Line C08 should be reserved for the ap-
propriate FAADC. The FAADC will use line C08
to report any adjustments.
Use line C09 to report your total receipts. The
value on line C09 should represent the sum of lines
C01 through C07.
Profit and Loss Statement
(Expenditures Section)
Line C10 is reserved for the Cost of Sales—
Retail figure you have already entered on line B21.
On line C11, enter the total amount of any un-
collectible checks. For line C12, Operating
Expenses, report the total of lines B22, B23, and
B24.
On line C13, report the amount that represents
the total of Laundry Claims and Other Service
Charges paid on Reimbursement Vouchers
(Standard Form 1129) in settling claims for loss
of or damage to personal apparel in the ship’s
store service activities. This figure should also
include the total value of your payment notifica-
tion reports (PNRs) covering laundry and dry-
cleaning service charges and the total value of your
payment notification reports (PNRs) covering
repairs to vending machines, soft ice cream
machines, popcorn machines, and ship’s store
stock .
Use line C14 for reporting the rate of assess-
ment of sales that will accrue to the General Fund.
On line C15, enter the Cost of Sales—Vending
that you reported on line B25. Use line C16 for
the Cost of Operation—Vending figure. This
amount should be the sum of lines B26 and B27,
and if applicable, the added entry on B27A.
7-17
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