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delivery documents and the retained copy of the
purchase order or requisition. A receipt document
that does not contain a preprinted certification
must be stamped on the reverse with the follow-
ing notation:
Receipt and Custody Certification
(Date)
(Receiving Number)
“I hereby certify that I have received, inspected,
and passed the items and quantities indicated on
the reverse hereof.”
(Receiving clerk’s signature and
receiver’s number)
Receiving Numbers
A receiving number from the Receiving Log,
NAVSUP 975, should be assigned by the receiv-
ing sections. Receiving numbers should come
from a continuous series of numbers beginning
each month with 0001 or 001. Receiving numbers
should contain an appropriate prefix. The prefix
should indicate the commissary or distribution
center and the number of the month. You should
assign receiving numbers for Commissary Trust
Revolving Fund (CSTRF) receipts in the same
manner as you would for the Navy Stock Fund
(NSF) receipts. The only difference is that the
serial number for the CSTRF receipts should be
preceded by the number 8 (for example, 8001 or
801).
Receiving numbers for daily delivery-type
items are assigned by the receiving section of the
distribution centers, branch commissaries, or
independent commissaries from a continuous
series of numbers for each T-53 (Daily Delivery
Order and Inspection Report) vendor by the bill-
ing period. Assignment of your numbers should
not be taken for granted. Understand that this
method is your commissary’s control of its
receipts, so keep alert.
PROCUREMENT METHODS
There are three methods of procurement that
are used in a Navy commissary. These methods
are as follows:
1. Long cycle—7 days, 14 days, 21 days, 28
days
2. Short cycle (weekly)—7 days or 14 days
3. Short cycle (daily delivery)—Less than 7
days, at least two deliveries (daily delivery)
of major items each week
Some examples of merchandise ordered under
the long cycle are group 14—beverages, group
16—condiments, group 33—paper products, and
group 42—soap and detergents. The short cycle
(weekly) method would include group 10–baby
needs, group 18—dairy products (other than fresh
milk vendors), group 22—frozen foods, and
group 53—candy. Under the short cycle (daily
delivery) method, you would procure group
11—baked goods, group 18—dairy products
(fresh milk vendors), and group 54—ice cream.
These are just a few examples of the items pro-
cured under the three methods used by Navy
commissaries. Your NAVRESSO notices will tell
you the documents that are used for each method.
(Since you will be relying upon NAVRESSO
notices, you must realize how important it is for
you to keep all NAVRESSO notices and publica-
tions current.) The DD 1155 and the T-53 are the
most frequently used procurement documents in
a Navy commissary.
Lead time on the long cycle is usually over 12
days. On the short weekly cycle, the lead time is
under 8 days. On the short daily cycle, there is
no lead time; the merchandise is stocked on the
same day (for example, fresh bread and fresh
milk). Regardless of what method of procurement
you use, all delivery documents from vendors
should be itemized. Normally, merchandise pro-
cured under the long cycle will be stored in the
warehouse. Merchandise procured under the short
cycle (weekly) will be stored in the store’s ready
issue room. In all cases, merchandise ordered
under the short weekly or daily method will be
stocked on the sales floor. In some cases, such
as a special sale, limited space in the ready issue
room may be used for short periods of time.
Automated Commissary System (ACS)
and Daily Deliveries
Currently all commissaries in CONUS are
using the ACS. Under this system, daily deliveries
are accomplished through the use of Daily
Delivery Order and Inspection Reports (T-53s).
The TC-53s are printed by remote communica-
tion link with NAVRESSO computers. The T-53s
are then forwarded to the respective commissaries
from the regional office and are maintained in the
Open Order file. Review the flow chart in
8-13
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