| |
Two copies taken from the Outstanding
Purchase Order File (SSA-11A) must have the
following recorded on them when applicable: date
of receipt of materials, quantities received, cost
extensions,
and retail extensions. After all
applicable records have been posted, file the
copies as follows:
ROM users will compare the dollar
amount posted to the Journal of
Receipts, NAVSUP Form 977, with
the manually extended dollar
amount on the receipt document.
One copy in the Receipts From
Purchase File (SSA-4) until the
monthly transmittal to the appro-
priate FAADC.
One copy in the Purchase Order File
for Material Received Awaiting
Dealers’ Bills (SSA-11B).
When foreign merchandise is received direct
from foreign vendors, the DD Form 1155 will be
distributed as follows:
The original in the Outstanding Purchase
Order File (SSA-11A) will be moved to the
Purchase Order File for Material Awaiting
Dealers’ Bills (SSA-11B). It will be filed with the
copies from the receipt inspect or’s file after those
copies have been processed.
The copy from the Receipt Inspector File
(SSA-23) signed by the receipt inspector will be
forwarded to the recordskeeper and extended at
cost. It will then be sent to the ship’s store officer
for comparison with the incoming material file
copy. After comparison, it will be filed in the
Purchase Order File for Material Received
Awaiting Dealers’ Bills (SSA-11B).
The copy from the Incoming Material File
(SSA-20) will be signed by the responsible
custodian. It will then be sent to the ship’s store
officer for extensions and comparison with the
receipt inspector’s copy. Afterwards, it will be
placed in the Accountability File (SSA-21) and
later filed with the retained returns.
Two copies from the Outstanding
Purchase Order File (SSA-11A) will have the
following recorded on them when applicable: date
of receipt of material, quantities received, cost
extensions, and retail extensions. After all
applicable records have been posted, copies will
be filed as follows:
ROM users will compare the dollar amount
posted to the Journal of Receipts, NAV-
SUP Form 977, with the manually ex-
tended dollar amount on the receipt
document.
One copy in the Receipts From Purchase
File (SSA-4) until the monthly transmittal
to the appropriate FAADC.
One copy in the Purchase Order File for
Material Received Awaiting Dealers’ Bills
(SSA-11B).
4-27
|
