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CHAPTER 4
RECEIPT OF INCOMING STOCK
To provide the materials and services
considered necessary for the ship’s store opera-
tion, the ship’s store officer must order stock
constantly during the year. Each time the ship’s
store officer orders stock, there is a following
receipt action in which the stock is received. The
receipt of stock involves many different functions
including planning, preparation, inspection,
custody, stowage, posting of receipts, and paying
dealers’ bills. From the time the stock is initially
ordered until it is safely stowed and reflected on
the ship’s store records, the ship’s store officer
must make sure proper procedures are followed
when performing each function.
As you advance to Ship’s Serviceman second
class, you will become more involved in most of
the receipt functions we just mentioned. It is
essential that you perform each receipt function
properly and follow all applicable safety
precautions. In this chapter, we discuss the
procedures and safety precautions that apply to
the receipt of incoming stock. The discussion
includes receiving stock, material handling, file
maintenance, and the basic uses and safety
precautions for materials-handling equipment.
MATERIAL RECEIPT
The supply officer is responsible for all receipt
functions aboard ship with the exception of
receipts for medical supplies, Marine Corps stock,
bulk petroleum products, and ammunition. The
supply officer delegates the responsibility for
receiving and accounting for ship’s store stock to
the ship’s store officer. The ship’s store officer
in turn has the option of delegating his or her
responsibility for the receipt of ship’s store stock
to another officer or enlisted person. The ship’s
store officer will do this in writing and refer to
the officer or enlisted person as the receipt
inspector. The receipt inspector is responsible to
the ship’s store officer for the proper receipt of
all ship’s store stock in his or her absence.
METHODS OF RECEIVING
The methods of receiving are nothing more
than the way the stock is delivered, Aboard ship,
ship’s store stock is delivered by one of three
methods: direct delivery, freight, or mail. Direct
delivery consists of material delivered to the ship
by the supply support activity or a commercial
vendor, or material picked up by the ship’s
representative at the supply support or commercial
activity. Freight is material shipped via the
Department of Defense Transportation or
Commercial Freight System and generally is
accompanied by a government or commercial bill
of lading. Mail consists of all material delivered
by the U.S. Postal Service.
TYPES OF RECEIPTS
The person receiving the stock should first
become familiar with the different types of
receipts. The types of receipts are based on the
actual activities (military or commercial) from
where ship’s store stock is received, Receipts can
be included under two main receipt categories.
The categories are receipts from purchase and
receipts from other supply officers (OSOs).
Receipts From Other Supply Officers
Receipts from OSOs include receipts from the
following:
Shore supply support activities (NSCs and
NSDs)
Combat logistics force (CLF) units
Other ship’s store officers
General stores
General mess
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