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Make all your entries on the stock record as soon
as possible after a transaction occurs. Never allow
transactions to pile up; this will cause confusion,
lost documents, and eventually mistakes on the
stock record.
USING THE STOCK RECORD IN
COMBINED RESPONSIBILITY
In combined responsibility, when the sales
outlet and the bulk storeroom are operated by the
same person, only those transactions that affect
the overall sales outlets accountability will be
entered on the NAVSUP Form 464 (fig. 2-16).
This includes inventories, receipts, transfers,
surveys, sales, and issues. The Balance in
Bulkroom column on the NAVSUP Form 464 is
not used, and breakouts and breakbacks are not
entered.
ROM users will make entries to the NAVSUP
Form 464 according to procedures contained in
the ROM TUG. ROM users will indicate the use
of combined responsibility operation in the ship’s
store constants function when the operation is
combined.
THE RESALE OPERATIONS
CONSTANTS FILE
The resale operations constants file contains
information that remains relatively constant and
is needed frequently by the ROM when preparing
reports and other documents. The information in
this file must be changed from time to time. Some
of the information will vary from one ship to the
next, such as the ship’s name, hull number, and
the supply officer’s name.
The resale operations constants function also
allows the ROM user access to the retail
department codes file and the ship’s store
constants file which contains numbers and names
of each retail store and operations such as
the barbershop, laundry, and so forth. While
accessing the records in this function, those items
that remain constant or change frequently through
Figure 2-16.—Using the Stock Record, NAVSUP Form 464, in combined responsibility.
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